Public Works Administrative Specialist (Engineering)

City of Eugene, OR

Eugene (OR)

On-site

USD 35,000 - 43,000

Full time

9 days ago

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Job summary

The City of Eugene, Oregon is seeking an Administrative Specialist to support the Public Works/Engineering division with clerical duties, customer service, and data entry. Responsibilities include reception, filing, scanning, word processing, and general office tasks performed under established policies and procedures. In-person, Monday–Friday, 8:00 a.m.

to 5:00 p.m. A valid Oregon driver’s license and two years of general office experience are preferred; the City offers competitive benefits and

Qualifications

High school diploma or GED required; postsecondary coursework in office support desirable.
Two years of general office experience preferred.
Knowledge of office procedures and customer service practices.
Proficiency with basic computer software and data entry.

Responsibilities

Greet visitors and answer phones; respond to Division inquiries.
Scan contracts and file documents electronically per standard process.
Maintain manual and electronic filing systems; retrieve information as needed.
Schedule appointments, reserve rooms and vehicles.
Process purchase orders and requisitions with proper approvals and coding.
Handle mail distribution and document preparation using standard office equipment.
Enter data into multiple computerized systems and reconcile discrepancies.
Provide back-up administrative support to various programs as needed.