Public Works Administrative Services Lead

City of Corvallis; Corvallis (OR); On-site; USD 70,000 - 100,000; Full time

Job summary

City of Corvallis Public Works is seeking an Administrative Support Supervisor to lead the department's administrative services, including personnel management, payroll, records requests, and budget interactions.

The role requires independent work within broad guidelines, strong communication, and a focus on customer service across contracting, recruitment support, web updates, and cross‑department collaboration. This is a full‑time, management exempt position open to qualified applicants.

Qualifications

• Associates degree in Business Administration, Accounting or related field and at least seven years of professional experience implementing or managing an administrative office for an organization.
• Bachelor’s degree from an accredited college or university in Business Administration, Finance, Accounting or related field and at least three years of professional experience implementing or managing an administrative office for an organization.
• Or an equivalent combination of nine years’ post-secondary education, experience and/or trainingqualifying the incumbent to perform the essential functions of the position.
• At least three years of work experience in an increasingly responsible supervisory or leadership capacity.
• Training and/or experience in contract management, administrative systems, and/or records management.

Responsibilities

• Plan, direct and monitor services provided by Public Works administrative support staff.
• Evaluate effectiveness of administrative support services and recommend improvements.
• Manage all administrative systems, including filing of historical records ensuring quality control and data consistency.
• Coordinate the department’s casual recruitment process and provide support to management throughout the recruitment process.
• Direct staff in the administrative components of the department contracting process.
• Coordinate with Central Administrative Services on the preparation of information for City Council packets and review staff reports.

Skills

Analytical skills

Leadership

Organizational skills

Interpersonal skills

Communication skills

Education

Associates degree in Business Administration, Accounting or related field

Bachelor’s degree in Business Administration, Finance, Accounting or related field

Nine years’ post-secondary education, experience and/or training qualifying the incumbent

Tools

Office software (Word, Excel, Outlook)

Database software

Job description

City of Corvallis Public Works is seeking an Administrative Support Supervisor to lead the department's administrative services, including personnel management, payroll, records requests, and budget interactions.

The role requires independent work within broad guidelines, strong communication, and a focus on customer service across contracting, recruitment support, web updates, and cross‑department collaboration. This is a full‑time, management exempt position open to qualified applicants.