Senior Administrative Specialist (AIC/LD) – Public Works

City of Eugene, Oregon; Eugene (OR); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Bilingual pay 5%

Job summary

City of Eugene is seeking an Administrative Specialist, Sr for the Public Works Maintenance & Parks divisions in Eugene, Oregon. The role supports an administrative team handling payroll, records, and time entry, with a focus on customer service for internal and external clients.

The position involves document control, multi-line phone support, and potential participation in emergency response efforts; it requires a high school diploma or GED and a minimum of three years of related experience.

Qualifications

• Three years of increasingly responsible and skilled experience in providing clerical and administrative support duties; specific program knowledge desirable.
• High school diploma or G.E.D. equivalent. Post secondary course work in office assistant or administrative assistant areas desirable.
• Must pass a background check.
• Valid Oregon driver’s license (or, the ability to obtain by date of hire); must pass driving records check and, if hired, maintain a driving record that meets the City’s standard.

Responsibilities

• Provide personnel support in processing new hires, employee status documentation, and time entry.
• Serve as the document control specialist, and level two customer service reception including multi-line phones.
• Participate in PW-involved emergency response for events, like snow response, and maybe on-call during the duration of the emergency response.

Skills

Clerical skills

Customer service

Payroll knowledge

Record keeping

Office software

Education

High school diploma

G.E.D. equivalent

Tools

Word processing

Spreadsheet programs

Phone system

Job description

City of Eugene is seeking an Administrative Specialist, Sr for the Public Works Maintenance & Parks divisions in Eugene, Oregon. The role supports an administrative team handling payroll, records, and time entry, with a focus on customer service for internal and external clients.

The position involves document control, multi-line phone support, and potential participation in emergency response efforts; it requires a high school diploma or GED and a minimum of three years of related experience.