Public Services Administrative Coordinator

City-of-Portsmouth,-Nh; Portsmouth (VA); On-site; USD 36,000 - 52,000; Full time

Job summary

The City of Portsmouth seeks a detail-oriented administrative assistant to perform a variety of routine clerical tasks in support of social service programs. The role involves data entry, filing, payroll processing, and extensive public contact in person and by phone.

Responsibilities include maintaining payroll records, client documentation and scheduling, while ensuring accuracy in spelling, grammar, and format. A high school diploma and 1–2 years of administrative experience are required.

Qualifications

• High school diploma or equivalent with 1–2 years administrative experience.
• Experience in a behavioral health environment preferred.

Responsibilities

• Type materials from typed or handwritten copy or dictation; prepare correspondence, memoranda and reports.
• Enter, store and retrieve data using word processing and spreadsheet programs; maintain and modify files.
• Answer phones, greet visitors, route inquiries and provide program information.
• Maintain calendars, schedules and client documentation; coordinate appointments and orientation.
• Process payroll and prepare payment requests; manage leave and personnel records.
• Prepare billings and verify sign-ins; maintain payroll and personnel files.

Skills

Data entry

Office procedures

Phone etiquette

Payroll processing

Filing systems

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet software

Office equipment

Job description

The City of Portsmouth seeks a detail-oriented administrative assistant to perform a variety of routine clerical tasks in support of social service programs. The role involves data entry, filing, payroll processing, and extensive public contact in person and by phone.

Responsibilities include maintaining payroll records, client documentation and scheduling, while ensuring accuracy in spelling, grammar, and format. A high school diploma and 1–2 years of administrative experience are required.