Public Service Administrative Coordinator

City of Portsmouth; Portsmouth (VA); On-site; USD 36,000 - 50,000; Full time

Job summary

City of Portsmouth seeks a detail-oriented administrative assistant to support social services programs under supervision. You will type, enter data, file, answer phones, greet visitors, and route inquiries to the appropriate personnel.

The role includes maintaining payroll records, preparing payments and leave reports, and calendar management with an emphasis on accuracy in spelling, grammar, and formatting. A high school diploma and 1–2 years of clerical experience are required.

Qualifications

• High school diploma and 1–2 years of administrative work experience, or an equivalent combination of training and experience.
• Experience in a behavioral health environment is preferable.
• Valid driver’s license and ability to pass background checks are required.

Responsibilities

• Types materials from typed, handwritten copy or dictation with appropriate formatting.
• Enter, store and retrieve information using data entry and word processing programs.
• Answer phones, greet visitors, and route inquiries to the correct personnel.
• Maintain payroll records, prepare payments, and manage leave/comp time reports.
• Maintain filing systems and calendars; ensure accuracy of documents and records.

Skills

Typing

Data entry

Word processing

Public contact

Payroll records

Filing

Education

High school diploma

Tools

Word processing software

Spreadsheet software

Data entry systems

Job description

City of Portsmouth seeks a detail-oriented administrative assistant to support social services programs under supervision. You will type, enter data, file, answer phones, greet visitors, and route inquiries to the appropriate personnel.

The role includes maintaining payroll records, preparing payments and leave reports, and calendar management with an emphasis on accuracy in spelling, grammar, and formatting. A high school diploma and 1–2 years of clerical experience are required.