Strategic Administrative & Payroll Specialist

City-of-Portsmouth,-Nh; Portsmouth (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Portsmouth is seeking an Administrative Specialist to support management, staff and department programs with payroll processing, data entry, reporting, and document preparation, ensuring accuracy and policy compliance.

You will manage calendars, coordinate meetings and travel, respond to inquiries, and assist with HR tasks such as interviews and onboarding. A minimum Associate’s degree and 3–5 years of relevant experience are required, with emphasis on discretion and confidentiality.

Qualifications

• Associate’s Degree in Business, Administration, or related field.
• 3–5 years of responsible administrative office experience.
• Experience with payroll processing and data reporting.

Responsibilities

• Performs administrative support including word processing, data entry, and spreadsheet creation.
• Reviews forms and data for accuracy and policy conformance; processes personnel actions and payroll entries.

Skills

Administrative support

Payroll processing

Data entry

Microsoft Excel

Communication skills

Education

Associate’s Degree in Business or related field

Tools

MS Office Suite

Payroll software

Job description

The City of Portsmouth is seeking an Administrative Specialist to support management, staff and department programs with payroll processing, data entry, reporting, and document preparation, ensuring accuracy and policy compliance.

You will manage calendars, coordinate meetings and travel, respond to inquiries, and assist with HR tasks such as interviews and onboarding. A minimum Associate’s degree and 3–5 years of relevant experience are required, with emphasis on discretion and confidentiality.