Public Service Administrative Assistant

Aurora Township; Aurora (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

Aurora Township is seeking an Administrative Assistant to provide day-to-day administrative support at our Aurora, IL office. The role is full-time and on-site, handling calls, greetings, filing, and document preparation, while assisting executives and managing correspondence.

The position requires strong organizational skills, attention to detail, proficiency in common office software, and a professional demeanor when serving residents and staff.

Qualifications

• Strong administrative and clerical skills including filing, data entry, and document preparation.
• Professional phone etiquette and clear communication with residents, vendors, and staff.
• Experience supporting leadership with scheduling and correspondence, or executive administrative support.

Responsibilities

• Answer and direct phone calls; greet visitors and route inquiries.
• Maintain paper and electronic filing systems; prepare documents, forms, and reports.
• Schedule meetings and appointments; assist with basic office coordination and data entry.
• Support executive staff with clerical tasks and ensure courteous, professional resident interactions.

Skills

Administrative support

Phone etiquette

Scheduling support

Office software proficiency

Organization & multitasking

Discretion with sensitive information

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Aurora Township is seeking an Administrative Assistant to provide day-to-day administrative support at our Aurora, IL office. The role is full-time and on-site, handling calls, greetings, filing, and document preparation, while assisting executives and managing correspondence.

The position requires strong organizational skills, attention to detail, proficiency in common office software, and a professional demeanor when serving residents and staff.