Program Management Executive Assistant

Talentify; Aurora (IL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid time off

Job summary

Aston Carter is seeking a highly organized Executive Assistant to support Program Management and daily office operations in Aurora, IL. This on-site role suits an administrative professional who thrives in a fast-paced environment, coordinates meetings, prepares reports, and helps maintain a professional office.

You will manage calendars, host meetings, process purchases, and support multiple locations. The position is on-site with standard hours and frequent collaboration with cross-functional

Qualifications

• Minimum 2 years of executive support in a professional office.
• Experience managing calendars and administrative workflows.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience creating reports and presentations.
• Strong organizational skills with ability to prioritize deadlines.

Responsibilities

• Provide administrative support to Program Management and leaders.
• Coordinate, schedule, and host meetings and events.
• Manage calendars and scheduling for assigned personnel.
• Prepare and distribute reports and presentations.
• Support monthly program reviews with status updates and materials.
• Create PowerPoint presentations and reporting documents.
• Process office purchases and supply orders.
• Assist front desk with visitor support and calls.
• Maintain accurate departmental data and records.

Skills

Executive support

Calendar management

MS Office

Reporting

Organization

Education

Bachelor's degree

Tools

Concur

Confluence

PowerPoint

Job description

Aston Carter is seeking a highly organized Executive Assistant to support Program Management and daily office operations in Aurora, IL. This on-site role suits an administrative professional who thrives in a fast-paced environment, coordinates meetings, prepares reports, and helps maintain a professional office.

You will manage calendars, host meetings, process purchases, and support multiple locations. The position is on-site with standard hours and frequent collaboration with cross-functional