Administrative Assistant

Aurora Township; Aurora (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

Aurora Township is seeking an Administrative Assistant to provide day-to-day administrative support at our Aurora, IL office. The role is full-time and on-site, handling calls, greetings, filing, and document preparation, while assisting executives and managing correspondence.

The position requires strong organizational skills, attention to detail, proficiency in common office software, and a professional demeanor when serving residents and staff.

Qualifications

• Strong administrative and clerical skills including filing, data entry, and document preparation.
• Professional phone etiquette and clear communication with residents, vendors, and staff.
• Experience supporting leadership with scheduling and correspondence, or executive administrative support.

Responsibilities

• Answer and direct phone calls; greet visitors and route inquiries.
• Maintain paper and electronic filing systems; prepare documents, forms, and reports.
• Schedule meetings and appointments; assist with basic office coordination and data entry.
• Support executive staff with clerical tasks and ensure courteous, professional resident interactions.

Skills

Administrative support

Phone etiquette

Scheduling support

Office software proficiency

Organization & multitasking

Discretion with sensitive information

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Company Description

Aurora Township is a local government office that serves the residents of Aurora, IL through essential public services and community support. The Township is led by three elected officials: the Township Supervisor, Tax Assessor, and Highway Commissioner, who oversee administrative operations, property assessment, and roadway maintenance. Team members work in a collaborative environment that supports clear communication between departments and with the public. Aurora Township offers opportunities to contribute to efficient local governance and to provide reliable assistance to community members on a daily basis.

Role Description

The Administrative Assistant is a full-time, on-site role based at Aurora Township in Aurora, IL. This position provides day-to-day administrative support to township departments, including answering and directing phone calls, greeting and assisting visitors, and managing incoming and outgoing correspondence. The Administrative Assistant will maintain paper and electronic filing systems, prepare and edit documents, forms, and reports, and schedule meetings or appointments as needed. Additional responsibilities include supporting executive-level staff with clerical tasks, data entry, recordkeeping, and basic office coordination, while maintaining a professional, courteous approach to residents and colleagues.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including filing, data entry, and document preparation.
• Professional Phone Etiquette and Communication skills for interacting with residents, vendors, and staff.
• Experience providing Executive Administrative Assistance or supporting leadership with scheduling and correspondence.
• Proficiency with office software (e.g., word processing, spreadsheets, email) and comfort with learning new systems.
• High level of organization, attention to detail, and ability to manage multiple tasks in a busy office environment.
• Demonstrated reliability, discretion with sensitive information, and commitment to public service.
• High school diploma or equivalent required; additional coursework or experience in office administration or public sector work is beneficial.