Public Sector Administrative Assistant

Florida; Florida; On-site; USD 31,000 - 38,000; Full time

Job summary

Florida Department of Children and Families is seeking a Staff Assistant to support the Program Office, handling front-desk duties, records, purchasing, travel, and HR-related tasks. The role requires good judgment, initiative, accuracy, and independent work capabilities.

The position involves welcoming visitors, preparing reports and documents, processing HR forms, and coordinating travel and reimbursements.

Qualifications

• High school diploma or equivalent and three years of secretarial or clerical work experience.
• College education may substitute for experience (30 semester hours per year or 45 quarter hours).
• Vocational or technical training in secretarial science or office/business studies may substitute at 720 classroom hours per year.

Responsibilities

• Support the Program Manager and administrative staff.
• Greet callers and visitors, route to staff or resources.
• Prepare reports, forms, letters, and other documents using a computer and office software.
• Prepare and submit personnel forms and HR-related action requests.
• Process travel requests, travel reimbursements, P-Card authorizations, purchase requisitions, and invoices.
• Organize office correspondence, records, reports, and other files.
• Monitor office supplies and order materials before they run low.
• Attend required staff meetings and job-related training, and perform other related duties.

Skills

Office procedures

Effective communication

Data collection

Basic arithmetic

Follow rules and procedures

Serve the public with tact

Work independently

Problem solving

Organize assignments

Clear communication

Build effective working relationships

Education

High school diploma or equivalent

College credits substitution available

Job description

Florida Department of Children and Families is seeking a Staff Assistant to support the Program Office, handling front-desk duties, records, purchasing, travel, and HR-related tasks. The role requires good judgment, initiative, accuracy, and independent work capabilities.

The position involves welcoming visitors, preparing reports and documents, processing HR forms, and coordinating travel and reimbursements.