ADMINISTRATIVE ASSISTANT I - 60046883

Florida; Fort Lauderdale (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Affordable health insurance

Sick and annual leave

Tuition waiver program

9 holidays + 1 personal day

FRS Investment or Pension

Pre-tax and post-tax benefits

Job summary

Florida Department of Children & Families – Office of Economic Self-Sufficiency is seeking an Administrative Assistant I in Fort Lauderdale. This paraprofessional role supports management, maintains calendars, handles inquiries, and ensures smooth day-to-day operations with a high level of confidentiality.

The position requires a Bachelor’s degree with at least one year of experience, or a Master’s degree in substitution, and strong MS Office skills. On-site work only.

Qualifications

• ABachelor’s degree from an accredited college or university and one year of administrative experience.
• A Master’s degree from an accredited college or university can substitute for the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
• Proficiency in MS Office and strong confidentiality are required.

Responsibilities

• Manage incoming and outgoing telephonic, electronic communication and written correspondence.
• Manage a busy calendar.
• Operate office equipment with proficiency and use a variety of software applications.
• Manage ordering of supplies.
• Compose and distribute a variety of correspondence.
• Prioritize and manage multiple projects simultaneously.
• Perform special assignments, prepare reports and related duties.

Skills

Typing

Communication

Time management

English proficiency

Education

Bachelor’s degree

Master’s degree

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Requisition No:885764

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60046883

Florida Department of Children & Families – Office of Economic Self-Sufficiency

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE.

This is an open, competitive, Career Service opportunity.

Benefits

• affordable health insurance plans
• a liberal sick and annual leave policy
• tuition waiver program through state colleges and universities
• 9 holidays and 1 personal day
• FRS Investment or FRS Pension plans
• numerous pre-tax and post-tax benefit programs

Description

Thisis a paraprofessional position assigned to the Office of Economic Self‑Sufficiency. The incumbent provides a high level of administrative support to management personnel and is responsible for a wide range of duties to help maintain the smooth flow of day‑to‑day operations. The incumbent in this role is required to maintain a high level of confidentiality.

Location

The position is available in the Southeast Region (Fort Lauderdale). Positions will be housed within the Region based on physical location of selected candidates. Applicants interested in working in areas outside of the Southeast Region will need to apply for positions advertised for those specific areas on the People First System.

Annual Salary

$34,760 annually. Salary does not include an additional bi-weekly competitive area differential of $48.80. Internal salary appointments are determined according to DCF Salary policy.

Typical Duties

• Manage incoming and outgoing telephonic, electronic communication and written correspondence.
• Manage a busy calendar.
• Operate office equipment with proficiency and use a variety of accounting, word-processing, graphic presentation, and database software applications.
• Manage ordering of supplies.
• Compose and distribute a variety of correspondence.
• Prioritize and manage multiple projects simultaneously.
• Perform special assignments, prepare reports and related duties.

Minimum Requirements

ABachelor’s degree from an accredited college or university and one year of administrative experience. A Master’s degree from an accredited college or university can substitute for the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Essential Skills: Proficiency

in the use of MS Office (Word, Excel, Outlook, PowerPoint), excellent typing, communication, writing, and time management skills are needed to perform the duties of this position.

Special note

State of Florida Employment applications must reflect most current position and all previous employment history in order to receive full consideration.

Application Requirements

• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.

Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

FT LAUDERDALE, FL, US, 33309

Nearest Major Market

Fort Lauderdale

Nearest Secondary Market

Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.