Legal Services Administrative Assistant

Florida; Tallahassee (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Affordable health insurance plans

Liberal sick leave and annual leave

Tuition waiver program

9 holidays

1 personal day

FRS Investment or FRS Pension plan

Pre-tax and post-tax benefit options

Job summary

Florida Department of Children and Families - Children’s Legal Services Division is seeking an Administrative Secretary to support paralegals and attorneys in a fast-paced legal environment. The role involves filing, data entry, document management, and coordination with court systems.

The position offers competitive benefits, including health insurance, leave programs, and a state tuition waiver. Applicants should have strong communication skills and proficiency with MS Office.

Qualifications

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to organize files and other records.
• Ability to enter data in records management systems.

Responsibilities

• Prepare Notices of Filings of legal documents and summonses.
• Create, maintain, and close case files.
• Transporting legal documents to and from the courthouse daily.
• Answering phones.
• Filing documents in case files; with the court.
• Sorting and distributing paper mail and electronic mail.
• Operating copy machines.
• Entering data timely and accurately into statewide databases.
• Tracking court calendar activities.
• Transmitting work electronically to other locations.

Skills

Communication

Office administration

Data entry

Telephone etiquette

Record/file management

Legal office experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Florida Department of Children and Families - Children’s Legal Services Division is seeking an Administrative Secretary to support paralegals and attorneys in a fast-paced legal environment. The role involves filing, data entry, document management, and coordination with court systems.

The position offers competitive benefits, including health insurance, leave programs, and a state tuition waiver. Applicants should have strong communication skills and proficiency with MS Office.