Public Licensing & Reception Administrative Coordinator

State of Louisiana; Baton Rouge (LA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Job summary

Louisiana Real Estate Commission is seeking an Administrative Coordinator in Baton Rouge. The role supports daily operations by serving as the initial point of contact for the public and coordinating communication, records, and compliance tasks.

You will work with staff, board members, and external agencies to ensure efficient workflows and regulatory adherence. The position requires at least three years of administrative experience and includes substitution for college hours.

Qualifications

• Three years of experience in administrative services.

Responsibilities

• Open the office at the start of business: unlock entrance, turn on lights, power reception-area equipment.
• Greet visitors professionally and direct them to the appropriate department.
• Answer and route a multi-line telephone system, take accurate messages, provide information about LREC services.
• Respond to general inquiries received by email and escalate complex questions to the appropriate staff.
• Receive, date-stamp, sort, and distribute incoming mail and documents; prepare outgoing mail.
• Accept and process license applications, renewals, and payments at the front desk; issue receipts.
• Verify that submitted forms and supporting documents are complete and notify applicants.
• Enter data, update records, and maintain files in licensing systems with high accuracy.
• Maintain a clean, organized reception area and stock informational materials.
• Handle confidential information in compliance with records laws.
• Perform other duties as assigned; close the office at day-end and secure premises.

Job description

Louisiana Real Estate Commission is seeking an Administrative Coordinator in Baton Rouge. The role supports daily operations by serving as the initial point of contact for the public and coordinating communication, records, and compliance tasks.

You will work with staff, board members, and external agencies to ensure efficient workflows and regulatory adherence. The position requires at least three years of administrative experience and includes substitution for college hours.