Public Health Administrative Coordinator

State of Louisiana; New Orleans (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

The Louisiana Department of Health seeks an experienced administrative professional to support the OAAS Program Operations Regional Manager and the PSH Program Manager at the New Orleans Regional Office. Strong prioritization, communication, and organization will help OAAS serve the elderly and adults with disabilities efficiently.

The ideal candidate is detail oriented, capable of multi-tasking, and comfortable handling NVRA documents, payroll/timekeeping, office supplies, and scheduling via

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Knowledge of NVRA reporting requirements and standard office procedures.

Responsibilities

• Answering phone lines and triaging calls
• Managing email inboxes and forwarding messages
• Maintaining and reporting NVRA documents/data per policy
• Completing payroll and timekeeping duties for OAAS regional office staff
• Using Adobe Pro to merge and stamp documents
• Ordering supplies and maintaining inventory
• Tracking PSH applications and assisting with data entry
• Scheduling appointments via Outlook and Zoom
• Printing and mailing notices per policy
• Managing property control records and assisting with audits
• Maintaining safety policies and compliance with ORM
• Maintaining paper files per Secretary of State retention policy
• Providing backup to OAAS state office timekeeping, payroll, and supply roles
• General administrative support to in-office and field staff
• Other duties as assigned

Skills

Accepting Direction

Demonstrating Accountability

Managing Resources

Tools

Microsoft Office Suite

SharePoint

LEO

Zoom

Adobe Acrobat Pro

Job description

The Louisiana Department of Health seeks an experienced administrative professional to support the OAAS Program Operations Regional Manager and the PSH Program Manager at the New Orleans Regional Office. Strong prioritization, communication, and organization will help OAAS serve the elderly and adults with disabilities efficiently.

The ideal candidate is detail oriented, capable of multi-tasking, and comfortable handling NVRA documents, payroll/timekeeping, office supplies, and scheduling via