Public-Facing Administrative Specialist

Newport News City Redevelopment & Housing Authority (VA); Newport News (VA); On-site; USD 19,000 - 30,000; Full time

Job summary

Newport News City Redevelopment & Housing Authority (VA) is seeking an intermediate administrative support specialist to assist in daily department operations, maintain confidential reports, and support staff. The role acts as receptionist, prepares documents, handles records, processes mail, coordinates meetings, and tracks invoices.

Strong organization, communication, and accuracy are essential, with the ability to work under supervision.

Qualifications

• General knowledge of standard office practices and English spelling/arithmetic.
• Ability to type and prepare routine correspondence with accuracy.
• Ability to work independently and maintain records and reports.

Responsibilities

• Greet and assist visitors; route calls and manage multi-line phone system.
• Type and file documents, reports, forms, and requisitions with accuracy.
• Process mail, purchase orders, and prepare staff travel arrangements.
• Coordinate meetings, calendars, and staff training logistics.
• Maintain department files and confidential records.
• Assist with five-year plan prep and basic financial data tracking.

Skills

Reception & front desk

Records management

Communication

Education

High School Diploma or GED

Job description

Newport News City Redevelopment & Housing Authority (VA) is seeking an intermediate administrative support specialist to assist in daily department operations, maintain confidential reports, and support staff. The role acts as receptionist, prepares documents, handles records, processes mail, coordinates meetings, and tracks invoices.

Strong organization, communication, and accuracy are essential, with the ability to work under supervision.