Administrative Support - Public Works

Charlottecountyfl; Punta Gorda (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Charlotte County is seeking a detail-oriented clerical support professional for a seasonal/temporary role. The position involves handling a broad range of administrative and public-facing duties to help the department serve residents, staff, and community partners efficiently and professionally.

Responsibilities include answering the main telephone line, greeting visitors, routing inquiries, preparing documents, maintaining records, and supporting meetings and projects.

Qualifications

• An equivalent combination of training, education and experience is acceptable.
• Experience in clerical or administrative work, preferably in an office setting.
• Proficiency with Microsoft Office applications and basic office technology.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Provide a wide range of clerical, administrative, and public-facing support to residents, staff, and community partners.
• Assist with main phone line, greet visitors, respond to requests, and route inquiries to appropriate teams.
• Prepare and edit correspondence, reports, forms, flyers, graphics, meeting materials, and other communications.
• Maintain records, databases, time and attendance, budgets and purchasing tasks, and organize office processes.

Skills

Customer service

Time management

Attention to detail

Clerical support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Are you an organized, customer-focused professional who enjoys keeping things running smoothly behind the scenes?

Seasonal/Temporary role

In this role, you'll provide a wide range of clerical, administrative, and public-facing support that helps the department serve residents, staff, and community partners efficiently and professionally.

You'll serve as a key point of contact by assisting with the main phone line, supporting Solid Waste phone inquiries, greeting visitors, responding to requests, and helping route questions or concerns to the appropriate team members. You'll also prepare and edit correspondence, reports, forms, flyers, graphics, meeting materials, and other communications that support daily operations and public outreach.

This position plays an important role in keeping records, projects, and office processes organized. Responsibilities may include maintaining databases, processing time and attendance records, assisting with budget and purchasing tasks, tracking expenditures, managing supply closet inventory, coordinating outgoing and incoming mail, and supporting records and filing systems.

You'll also assist with specialized department projects, including RedSpeed evidence packets, MSBU graphics, review of MSBU meeting minutes, OptiSigns updates, Kudos recognition, event planning, and other communications or administrative assignments. You may also help coordinate meetings, prepare agendas and materials, support travel arrangements, and assist with vendor communication.

If you're detail-oriented, adaptable, and enjoy balancing customer service, creative projects, and administrative support, this role offers a meaningful opportunity to contribute to the success of the department and the services it provides to the community.

Preferred Education and Experience:

An equivalent combination of relevant training, education and experience:

• High school diploma or equivalent
• Experience in clerical or administrative work, preferably in an office setting

Licenses and/or Certificates: N/A

Preferred Qualifications

You have a working knowledge of departmental procedures, modern office practices, and Microsoft Office applications, including Word, Excel, and PowerPoint. Experience with governmental office operations, administrative support functions, and office technology is highly desirable.

You are highly organized and able to manage multiple priorities while maintaining accuracy and attention to detail. Strong analytical, research, and problem-solving skills enable you to work independently, exercise sound judgment, and identify effective solutions to routine and complex administrative challenges.

You communicate professionally and effectively, both verbally and in writing, and are comfortable preparing correspondence, reports, presentations, and other business documents. You possess strong customer service skills and can provide assistance and guidance to internal and external customers through a variety of communication channels.

The ideal candidate is proficient in data entry and recordkeeping, capable of maintaining accurate files and reports, and able to interpret and apply policies, procedures, and regulations with discretion and professionalism. You build positive working relationships with coworkers, leadership, vendors, and the public, and thrive in a fast-paced environment that requires flexibility, initiative, and strong time-management skills.

PHYSICAL DEMANDS

Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions. Dependent upon position assignment, may occasionally lift 10 to 25 pounds.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

RISK/SAFETY CONDITIONS

The position requires no exposure or risk related to physical and/or mental health and safety.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Charlotte County is an affirmative action/ADA/veterans' preference and equal opportunity employer. Women, minorities, and persons with disabilities are encouraged to apply.