Public-Facing Administrative Assistant (Chicago)

PeopleAdmin, Inc.; Chicago (IL); On-site; USD 36,000 - 42,000; Full time

Job summary

PeopleAdmin, Inc. in Chicago, IL seeks an administrative/secretarial support staff member. The role covers preparing documents and reports, managing files, greeting visitors, mail distribution, and general office support to ensure smooth operations.

The ideal candidate holds a high school diploma; associate or bachelor’s degree and 1–5 years in admin/office roles are preferred, especially in academic settings with diverse populations and university-like systems.

Qualifications

• High school diploma or equivalent required.
• Preferred: Associate or Bachelor's degree with 1–5 years in admin/office support, preferably in academia.
• Ability to work with a diverse public and use office systems.

Responsibilities

• Perform administrative, secretarial, and office support duties.
• Prepare documents and reports; manage records and filing.
• Greet, refer, and assist visitors and staff; handle mail and photocopying.

Skills

Organizational skills

Communication skills

Customer service mindset

Education

High school diploma or equivalent

Associate or Bachelor's degree (preferred)

Job description

PeopleAdmin, Inc. in Chicago, IL seeks an administrative/secretarial support staff member. The role covers preparing documents and reports, managing files, greeting visitors, mail distribution, and general office support to ensure smooth operations.

The ideal candidate holds a high school diploma; associate or bachelor’s degree and 1–5 years in admin/office roles are preferred, especially in academic settings with diverse populations and university-like systems.