Administrative Support Assoc

PeopleAdmin, Inc.; Chicago (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

PeopleAdmin, Inc. invites applications for an administrative support role in Chicago. The position involves handling a variety of office duties, preparing documents and reports, and using standard office technology to keep processes running smoothly.

The successful candidate will organize and maintain files, post information, and assist visitors, clients, and staff. Prior experience in a similar setting is helpful, with a focus on accuracy and timely communication.

Qualifications

• High School Diploma or equivalent required.
• Preferred: Associate or Bachelor's degree with 1–5 years admin/office experience.

Responsibilities

• Prepare documents and reports.
• Use office technology and equipment.
• Compile records and organize files.
• Post information and greet/assist visitors, staff, and others.
• Distribute mail and photocopy documents.

Education

High School Diploma or equivalent

Tools

Banner Finance

Banner Student

AdmissionPros

Job description

This position is characterized by their performance of a variety of administrative, secretarial, and office support duties. This position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying. The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program. This position may serve as the primary staff assistant to a department or program manager.

Required Qualifications

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications

Supervisor prefers Associate or Bachelor’s degree with 1-5 years of progressively responsible administrative/office
support experience, preferably in an academic/University setting. Applicant should have experience and/or capability to effectively work with a diverse public; manage documents, etc.; adapt quickly to meet work
assignments/deadlines; experience/ability to utilize office equipment/software; and ability to effectively utilize or complete training to utilize University-specific systems (e.g., Banner Finance, Banner Student, AdmissionPros, etc.).

Required Skills

Work Location

Work Location Chicago

Physical Demands

Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or
hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that requir, Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically
moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion, Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles., Kneeling: Bending legs at knee to come to a rest on knee or knees., Crouching: Bending the body downward and forward by bending leg and spine., Crawling: Moving about on hands and feet., Reaching: Extending hand(s) and arm(s) in any direction., Standing: Particularly for sustained periods of time. , Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another., Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward., Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion., Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is
important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back musc, Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as
in handling., Grasping: Applying pressure to an object with the fingers and palm., Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly
that of finger tips., Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey
detailed or important spoken instructions to other workers accurately, loudly, or quickly., Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive
detailed information through oral communication, and to make fine discrimination in sound., Repetitive motions: Substantial movements (motions) of the wrists, hands, and/or fingers.