Proposals & Marketing Coordinator (AEC)

Jamail & Smith Construction, LP; Webster (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off (3 weeks)

401(k) with company match

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Professional development

Job summary

Jamail & Smith Construction, LP is seeking a Proposals & Marketing Coordinator to join our Proposal & Marketing Team. You will coordinate and produce qualification packages, proposals, and marketing deliverables that position our team for success.

Working with Marketing, Business Development, Operations, and Preconstruction, you’ll manage the proposal process from kickoff to final submission, ensuring compliance, accuracy, and on-time delivery.

Qualifications

• 3+ years of proposal coordination, marketing, or AEC industry experience.
• Experience coordinating RFQs, RFPs, SOQs, or proposals, required.
• Exceptional writing, editing, proofreading, and organizational skills.
• Ability to manage multiple deadlines simultaneously.
• Strong attention to detail.
• Advanced Microsoft Office skills (Word, PowerPoint, Excel).
• Adobe InDesign experience, required.
• Experience in commercial construction is a plus.

Responsibilities

• Coordinate RFQ, RFP, CSP, and interview response development from kickoff through final submission
• Develop proposal schedules and ensure all milestones and deadlines are met
• Review solicitation documents and develop compliance matrices and checklists
• Coordinate technical content from project managers, estimators, and operations teams
• Write, edit, and format proposal narratives to ensure consistency and quality
• Assemble both digital and printed proposal packages
• Perform quality control reviews to ensure accuracy, compliance, grammar, and formatting
• Maintain and organize proposal templates and boilerplate content
• Update project sheets, employee resumes, qualifications, and project photography
• Maintain the proposal content library and marketing database
• Assist with interview presentations and leave-behind materials
• Prepare specialized marketing packages and client presentations
• Assist with award submissions and industry recognition opportunities
• Collaborate with the Marketing Manager on strategic pursuits
• Support other marketing initiatives during non-proposal periods

Skills

Proposal coordination

Marketing

AEC industry

Writing

Attention to detail

Tools

Microsoft Office

Adobe InDesign

Job description

Jamail & Smith Construction, LP is seeking a Proposals & Marketing Coordinator to join our Proposal & Marketing Team. You will coordinate and produce qualification packages, proposals, and marketing deliverables that position our team for success.

Working with Marketing, Business Development, Operations, and Preconstruction, you’ll manage the proposal process from kickoff to final submission, ensuring compliance, accuracy, and on-time delivery.