Proposal Coordinator

M&J Engineering P.C.; Village of New Hyde Park (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and eye insurance

401(k) retirement plan

Life insurance

Job summary

M&J Engineering P.C. is actively seeking a Proposal Coordinator to join our Marketing team in New Hyde Park, NY. This role involves independently managing research and proposal production while ensuring compliance with client requirements and deadlines. The ideal candidate should hold a Bachelor’s degree in a relevant field or possess extensive experience in proposal management in the A/E/C Industry. Skills in Microsoft Office, InDesign, and excellent communication are crucial. A comprehensive benefits package is offered, including medical, dental, and retirement plans.

Qualifications

• Bachelor’s degree or 5+ years of relevant experience in proposal management.
• 5+ years as a Proposal Coordinator in the A/E/C Industry.
• Knowledge of marketing principles and proposal resource files.

Responsibilities

• Independently perform research and proposal coordination.
• Lead proposal development and ensure accuracy of submission.
• Prepare qualification packages, presentations, and other documents.

Skills

Communication skills

Time management

Organizational skills

Graphic design skills

Proposal management

Bilingual abilities

Education

Bachelor’s degree in Marketing, Communications, or related field

5+ years of relevant proposal management experience

Tools

Microsoft Office

InDesign

Adobe Photoshop

Job description

Overview

M&J Engineering, P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J is seeking a Proposal Coordinator to join our Marketing team. Excellent communications is required, with the ability to work independently or as part of a team.

Responsibilities

• With little or no supervision, independently perform research, writing, editing, and proposal production and coordination.
• Assist Capture Manager in integrating pursuits strategy/win themes.
• Lead communications and content collection with team partners and subcontractors.
• Lead proposal development process, including meeting client requirements, schedule, and budget.
• Write or edit content for some nontechnical sections, including interviewing subject matter experts and tailoring resume and project description content.
• Accountable for and oversee QA/QC of proposal documents.
• Ensure the accuracy of documents for proposal submission.
• Review RFP announcements to see that all criteria are met for submission.
• Prepare and compile final PDF for proposals upon proposal completion.
• Prepare qualification packages and presentations.
• Prepare SF254/255, SF330 and public agency specific forms.
• Coordinate graphics from all parties involved, internal and external.
• Ensure proposal is submitted to right party and on time.
• Follow up on the review of the proposal and schedule shortlisted interviews.
• Develop, organize, and standardize materials necessary for presentations and coordinate presentation development.
• Write and update resumes, boilerplate information, project descriptions etc.
• Perform other duties as may be required.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, Engineering, Architecture or a related field OR 5+ years of relevant proposal management experience in lieu of degree.
• 5+ years of experience as a Proposal Coordinator in the A/E/C Industry.
• Knowledge of Microsoft Office and InDesign software packages.
• Graphic design skills in the use of Adobe Photoshop and InDesign are preferable.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Must have the ability to work independently on multiple concurrent assignments within tight schedules.
• Basic understanding of A/E/C industry terminology and procedures.
• Working knowledge of marketing databases and proposal resource files.
• Understanding of basic marketing principles.

Salary Range $60,00-$80,000 annually, depending on experience

Benefits

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full‑time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s Aff…