Proposals & Marketing Coordinator

Jamail & Smith Construction, LP; Webster (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off (3 weeks)

401(k) with company match

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Professional development

Job summary

Jamail & Smith Construction, LP is seeking a Proposals & Marketing Coordinator to join our Proposal & Marketing Team. You will coordinate and produce qualification packages, proposals, and marketing deliverables that position our team for success.

Working with Marketing, Business Development, Operations, and Preconstruction, you’ll manage the proposal process from kickoff to final submission, ensuring compliance, accuracy, and on-time delivery.

Qualifications

• 3+ years of proposal coordination, marketing, or AEC industry experience.
• Experience coordinating RFQs, RFPs, SOQs, or proposals, required.
• Exceptional writing, editing, proofreading, and organizational skills.
• Ability to manage multiple deadlines simultaneously.
• Strong attention to detail.
• Advanced Microsoft Office skills (Word, PowerPoint, Excel).
• Adobe InDesign experience, required.
• Experience in commercial construction is a plus.

Responsibilities

• Coordinate RFQ, RFP, CSP, and interview response development from kickoff through final submission
• Develop proposal schedules and ensure all milestones and deadlines are met
• Review solicitation documents and develop compliance matrices and checklists
• Coordinate technical content from project managers, estimators, and operations teams
• Write, edit, and format proposal narratives to ensure consistency and quality
• Assemble both digital and printed proposal packages
• Perform quality control reviews to ensure accuracy, compliance, grammar, and formatting
• Maintain and organize proposal templates and boilerplate content
• Update project sheets, employee resumes, qualifications, and project photography
• Maintain the proposal content library and marketing database
• Assist with interview presentations and leave-behind materials
• Prepare specialized marketing packages and client presentations
• Assist with award submissions and industry recognition opportunities
• Collaborate with the Marketing Manager on strategic pursuits
• Support other marketing initiatives during non-proposal periods

Skills

Proposal coordination

Marketing

AEC industry

Writing

Attention to detail

Tools

Microsoft Office

Adobe InDesign

Job description

Jamail & Smith stands as a beacon of excellence in construction, committed to unparalleled customer service and pioneering operational standards. Since our founding in 1982, we have proudly delivered over 9,710 projects with precision and efficiency, earning the trust of more than 80 public entities. Specializing in Job Order Contracting and CSP Construction Services, we continuously innovate to exceed expectations, ensuring every project is completed on time and within budget. At the heart of our business model lies a vibrant focus on the K-12, higher education, government, and municipal construction sectors, driving our sustained leadership in the market. Join a legacy of success and innovation, become part of the Jamail & Smith team, where dedication to quality and client satisfaction defines who we are.

About the Role-

Are you highly organized, deadline-driven, and passionate about producing polished, winning proposals? Jamail & Smith is seeking a Proposals & Marketing Coordinator to join our growing Proposal & Marketing Team. In this role, you'll help drive business development efforts by coordinating and producing compelling qualification packages, proposals, and marketing deliverables that position our team for success.

Working closely with the Marketing Manager, Business Development team, Operations, and Preconstruction staff, you'll coordinate every phase of the proposal process from kickoff meetings through final submission, ensuring each pursuit is compliant, accurate, visually engaging, and delivered on time. This position is ideal for someone who enjoys project coordination, writing, editing, and collaborating with multiple departments in a fast-paced environment.

What You'll Do-

Proposal Coordination

• Coordinate RFQ, RFP, CSP, and interview response development from kickoff through final submission
• Develop proposal schedules and ensure all milestones and deadlines are met
• Review solicitation documents and develop compliance matrices and checklists
• Coordinate technical content from project managers, estimators, and operations teams
• Write, edit, and format proposal narratives to ensure consistency and quality
• Assemble both digital and printed proposal packages
• Perform quality control reviews to ensure accuracy, compliance, grammar, and formatting

Content Management

• Maintain and organize proposal templates and boilerplate content
• Update project sheets, employee resumes, qualifications, and project photography
• Maintain the proposal content library and marketing database
• Assist with interview presentations and leave-behind materials

Marketing Support

• Prepare specialized marketing packages and client presentations
• Assist with award submissions and industry recognition opportunities
• Collaborate with the Marketing Manager on strategic pursuits
• Support other marketing initiatives during non-proposal periods

Qualifications-

• 3+ years of proposal coordination, marketing, or AEC industry experience
• Experience coordinating RFQs, RFPs, SOQs, or proposals, required.
• Exceptional writing, editing, proofreading, and organizational skills
• Ability to manage multiple deadlines simultaneously
• Strong attention to detail
• Advanced Microsoft Office skills (Word, PowerPoint, Excel)
• Adobe InDesign experience, required.
• Experience in commercial construction, architecture, or engineering is a plus!

Why You'll Love Working at Jamail & Smith-

• Build a Career, Not Just a Job – We invest in your professional growth through continuous training, mentorship, and opportunities for advancement.
• Grow With Us – Join one of Texas' fastest-growing public-sector construction companies, where your ideas and contributions make an impact.
• Collaborative, Team-First Culture – Work alongside experienced professionals who are passionate about what they do and committed to helping each other succeed.
• Meaningful Work – Help deliver projects that improve schools, universities, healthcare facilities, and communities across Texas and Louisiana.
• Competitive Benefits Package: 3 Weeks of Paid Time Off, 401(k) with Company Match, Medical, Dental & Vision Insurance, Paid Holidays, Professional Development & Continuing Education Opportunities