Proposal Marketing Coordinator

Hoefer Welker; Kansas City (MO); On-site; USD 42,000 - 68,000; Full time

Job summary

Hoefer Welker is seeking a Marketing Coordinator in Kansas City to design, prepare, and submit technical proposals. You will coordinate information from staff and subconsultants, collaborate with marketing strategists, and ensure content accuracy and alignment with firm standards across multiple pursuits.

The role requires a Bachelor’s degree in marketing/communications and experience in professional services marketing.

Qualifications

• Bachelor’s degree in marketing, communications, journalism, or related field.
• AEC or professional services marketing experience preferred.

Responsibilities

• Serve as the central point of contact for assigned proposals.
• Establish deliverable schedules, arrange meetings, and oversee final submission.
• Coordinate with internal staff to request information and track responses.
• Request and track materials from subconsultants for compliance.
• Attend kickoff meetings with a marketing strategist or senior staff.
• Review RFP/Q documents and prepare summary materials for technical teams.
• Update resumes, project sheets, and related content with new information.
• Compile, write, edit, and format proposal content for compliance and alignment with firm standards.
• Monitor content to ensure full compliance with requirements and evaluation criteria.
• Send drafts to technical teams or marketing staff for review and comments.
• Confirm proposal submission with the team.
• Participate in internal debriefs to assess successful strategies and areas for improvement.
• Oversee proposal closeout and save updated materials to firm repositories.
• Assist in preparing qualifications packages, presentations, and related materials.
• Support production of interview materials and other presentation tools.
• Support additional tasks such as photography coordination or assistance with other proposals as assigned.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Independence

Interpersonal skills

Design/layout skills

Education

Bachelor's degree in Marketing/Communications

Tools

Adobe Creative Suite

InDesign

Job description

Hoefer Welker is seeking a Marketing Coordinator in Kansas City to design, prepare, and submit technical proposals. You will coordinate information from staff and subconsultants, collaborate with marketing strategists, and ensure content accuracy and alignment with firm standards across multiple pursuits.

The role requires a Bachelor’s degree in marketing/communications and experience in professional services marketing.