Proposal Coordinator - Marketing Support

JMT; Richmond (VA); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Paid Caregiver Leave

401K Retirement Plan

ESOP

Career Development

Job summary

Johnson, Mirmiran & Thompson is seeking a Marketing Assistant to support our regional marketing team with proposal development, document production, and day-to-day pursuit activities. The role focuses on proposal support, document formatting, and coordination of business development materials in a hybrid office setting.

Ideal candidates will be highly organized, punctual, and able to manage multiple deadlines while learning technical terminology. Some travel may be required as projects demand.

Qualifications

• High school diploma required.
• Proficient with Microsoft Office Suite.
• Experience formatting professional documents in Microsoft Word.
• Strong administrative, proposal support, or document production background.
• Basic proficiency with Adobe InDesign.
• Experience assembling proposal packages, RFQs/RFPs, or qualifications statements.
• Knowledge of databases or CRM systems.
• Prior experience in the AEC industry.

Responsibilities

• Daily review of client procurement websites and related systems to identify proposal opportunities.
• Daily data entry of leads, opportunities, and other information into the CRM database.
• Data entry and oversight of Open Asset (digital asset management database).
• Maintain marketing materials, including resumes, boilerplate information, project descriptions, photographs, and subcontractor information.
• Assist with drafting, formatting, editing, assembling, and packaging proposals and qualifications statements using Microsoft Word and Adobe InDesign.
• Provide clerical and administrative support for proposal and pursuit activities within the marketing department.

Skills

Microsoft Office Suite

Word formatting

CRM data entry

Administrative support

Education

High school diploma

Tools

Adobe InDesign

Job description

Johnson, Mirmiran & Thompson is seeking a Marketing Assistant to support our regional marketing team with proposal development, document production, and day-to-day pursuit activities. The role focuses on proposal support, document formatting, and coordination of business development materials in a hybrid office setting.

Ideal candidates will be highly organized, punctual, and able to manage multiple deadlines while learning technical terminology. Some travel may be required as projects demand.