Marketing Assistant - Pursuit/Proposal

JMT; Richmond (VA); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Paid Caregiver Leave

401K Retirement Plan

ESOP

Career Development

Job summary

Johnson, Mirmiran & Thompson is seeking a Marketing Assistant to support our regional marketing team with proposal development, document production, and day-to-day pursuit activities. The role focuses on proposal support, document formatting, and coordination of business development materials in a hybrid office setting.

Ideal candidates will be highly organized, punctual, and able to manage multiple deadlines while learning technical terminology. Some travel may be required as projects demand.

Qualifications

• High school diploma required.
• Proficient with Microsoft Office Suite.
• Experience formatting professional documents in Microsoft Word.
• Strong administrative, proposal support, or document production background.
• Basic proficiency with Adobe InDesign.
• Experience assembling proposal packages, RFQs/RFPs, or qualifications statements.
• Knowledge of databases or CRM systems.
• Prior experience in the AEC industry.

Responsibilities

• Daily review of client procurement websites and related systems to identify proposal opportunities.
• Daily data entry of leads, opportunities, and other information into the CRM database.
• Data entry and oversight of Open Asset (digital asset management database).
• Maintain marketing materials, including resumes, boilerplate information, project descriptions, photographs, and subcontractor information.
• Assist with drafting, formatting, editing, assembling, and packaging proposals and qualifications statements using Microsoft Word and Adobe InDesign.
• Provide clerical and administrative support for proposal and pursuit activities within the marketing department.

Skills

Microsoft Office Suite

Word formatting

CRM data entry

Administrative support

Education

High school diploma

Tools

Adobe InDesign

Job description

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position Summary

JMT is seeking a highly organized, diligent, enthusiastic, and proactive Marketing Assistant to support our regional marketing team with proposal development, document production, and day-to-day pursuit activities. The selected candidate will be highly punctual, able to learn technical terminology, communicate in a concise, collaborative manner, and manage multiple deadlines.

This is not a digital marketing position. This role does not include social media management, content creation, graphic design, website management, SEO, digital advertising, or digital marketing campaigns. The primary focus of this position is proposal support, document formatting, administrative marketing support, and coordination of business development materials.

Compensation

Compensation for this position is $26.00 - $32.00, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Visas & Sponsorship

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions And Responsibilities

• Daily review of client procurement websites and related systems to identify proposal opportunities.
• Daily data entry of leads, opportunities, and other information into the Client Relationship Management (CRM) database.
• Data entry and oversight of Open Asset (digital asset management database).
• Maintain marketing materials, including resumes, boilerplate information, project descriptions, photographs, and subcontractor information.
• Assist with drafting, formatting, editing, assembling, and packaging proposals and qualifications statements using Microsoft Word and Adobe InDesign.
• Provide clerical and administrative support for proposal and pursuit activities within the marketing department.

Nonessential Functions And Responsibilities

• Perform other related duties as assigned.

Required Skills

• High school diploma.
• Proficient with Microsoft Office Suite and Microsoft 365 tools.
• Experience formatting professional or technical documents in Microsoft Word.
• Strong administrative, proposal support, or document production background.

Preferred Experience

• Basic proficiency with Adobe InDesign.
• Experience assembling proposal packages, RFQs/RFPs, or qualifications statements.
• Knowledge of databases or CRM systems.
• Prior experience in the Architecture, Engineering, and Construction (AEC) industry.

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc., in the office environment. Occasional regional travel with some overnight stays will be required.

Subject to successful onboarding, consistent performance, and supervisor approval, this position can become a hybrid work arrangement, with the selected candidate expected to work in a JMT office location at least 3 days per week, or more as needed, to perform assigned duties.

Benefits

• Affordable Medical, Dental & Vision Insurance
• Company paid Life and Disability Insurance
• Paid Time Off
• Paid Holidays
• Paid Caregiver Leave Program
• 401K Retirement Plan (Traditional and Roth options)
• Employee Stock Ownership Plan (ESOP)
• Career Development Programs
• And more…

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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