AEC Proposal & Pursuit Coordinator

JGM; New Jersey; On-site; USD 65,000 - 90,000; Full time

Job summary

JGM is seeking a Proposal Coordinator to support business development and proposal efforts within a fast-paced AEC environment. You will coordinate, develop, and produce high-quality proposals, qualifications packages, presentations, and pursuit materials, working closely with leadership, PMs, technical staff, and teammates to ensure accuracy, timely submission, and strong formatting.

The role emphasizes organization, deadline management, and the ability to translate complex project information

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, English, Construction Management, Architecture, Engineering, or a related field preferred.

Responsibilities

• Coordinate development and submission of RFPs, RFQs, SOQs, and other pursuit materials.
• Review solicitation documents and identify submission requirements, evaluation criteria, deadlines, forms, and required documentation.
• Develop proposal schedules, outlines, compliance checklists, and production timelines.
• Coordinate proposal activities with executives, project managers, technical staff, consultants, and teaming partners.
• Collect and organize resumes, project descriptions, references, certifications, forms, and other required proposal information.
• Draft, edit, proofread, and format proposal content to ensure clarity, consistency, accuracy, and alignment with solicitation requirements.
• Track proposal milestones and follow up with contributors to ensure internal deadlines are met.
• Manage final proposal production, quality-control reviews, and electronic or hard-copy submissions.
• Maintain and update proposal-related content, including employee resumes, project profiles, company qualifications, organizational charts, and boilerplate information.
• Assist with developing presentations, interview materials, leave-behinds, and other materials supporting project pursuits.
• Collaborate with technical staff to translate complex project information into clear and compelling proposal content.
• Support the development of graphics, charts, organizational diagrams, and other visual elements.
• Ensure proposal materials maintain consistent company branding, messaging, formatting, and quality standards.
• Maintain an organized library of past proposals, project information, resumes, graphics, and reusable marketing materials.
• Assist leadership and business development teams with identifying, tracking, and coordinating upcoming opportunities.
• Maintain proposal and pursuit calendars, opportunity trackers, and related databases.
• Support go/no-go meetings and pursuit planning activities.
• Research prospective clients, projects, competitors, and market opportunities as needed.
• Coordinate with teaming partners and subcontractors to obtain required qualifications and proposal information.
• Assist with post-submission activities, including interview preparation, presentation development, debrief documentation, and proposal tracking.
• Help track proposal outcomes, including wins, losses, pending pursuits, and lessons learned.

Skills

Strong writing

Editing

Proofreading

Organizational skills

Deadline-driven

Collaboration

Independent work

Education

Bachelor's degree in Marketing, Communications, Business Administration, English, Construction Management, Architecture, Engineering, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Adobe Acrobat

Adobe InDesign

CRM / proposal management systems

Job description

JGM is seeking a Proposal Coordinator to support business development and proposal efforts within a fast-paced AEC environment. You will coordinate, develop, and produce high-quality proposals, qualifications packages, presentations, and pursuit materials, working closely with leadership, PMs, technical staff, and teammates to ensure accuracy, timely submission, and strong formatting.

The role emphasizes organization, deadline management, and the ability to translate complex project information