Proposal Coordinator

ECORP Consulting, Inc.; San Diego (CA); Hybrid; USD 41,000 - 55,000; Full time

Job summary

ECORP Consulting, Inc. is seeking a Proposal Coordinator to support the preparation of proposals and SOQs in response to RFPs and RFQs. The role emphasizes deadline management, accuracy, and high-quality deliverables, with a hybrid schedule allowing up to two remote days weekly.

The candidate will coordinate materials, manage timelines, assist Go/No-Go processes, and ensure data integrity within the CRM/proposal database across multiple ECORP offices.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or related field preferred.
• Minimum 2 years of related experience; equivalent combinations of education and experience will be considered.
• Experience in the A/E/C industry desirable.
• Proficient with Microsoft Office Suite, Deltek Vision (CRM) data management, and Constant Contact is highly desired.
• Detail-oriented, reliable, proactive self-starter with strong communication skills.

Responsibilities

• Coordinate preparation of proposals and SOQs, including scopes, resumes, charts, tables, and cover letters.
• Develop and manage outlines, timelines, milestones, and deliverables for each proposal.
• Support Go/No-Go decision processes and Proposal Management meetings.
• Proofread, edit, and format proposal documents for clarity, accuracy, and consistency.
• Manage CRM/proposal database information, generate reports on proposal status, win/loss summaries, and team updates.
• Collaborate with Proposal Managers, department leads, subcontractors, and clients to gather and verify information.
• Provide support to the Director of Marketing and the proposal team as needed.

Skills

Proposal coordination

CRM management

Microsoft Office

Communication

Time management

Education

Bachelor's degree in Business Administration or Marketing

Tools

Deltek Vision

Constant Contact

Job description

ECORP Consulting, a fast-paced environmental consulting firm, seeks a Proposal Coordinator to support the preparation of proposals and Statements of Qualification (SOQs) in response to Requests for Proposals (RFPs) and Request for Qualifications (RFQs). This position is key to managing deadlines, ensuring accuracy, and delivering high-quality results. This role is eligible for a hybrid schedule. Employees may work remotely up to 2 days a week and must work out of one of ECORP’s 6 office locations on the other 3 days a week.

Key Responsibilities

• Coordinate preparation of proposals and SOQs, including scopes, resumes, charts, tables, and cover letters.
• Develop and manage the outlines, timelines, milestones, and deliverables for each proposal.
• Support Go/No-Go decision processes and Proposal Management meetings.
• Proofread, edit, and format proposal documents to ensure clarity, accuracy, and consistency.
• Manage and maintain CRM/proposal database information, ensuring data accuracy and generating reports on proposal status, win/loss summaries, and team updates.
• Collaborate with Proposal Managers, department leads, subcontractors, and clients to gather and verify information.
• Provide support to the Director of Marketing and the proposal team as needed.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or a related field preferred.
• Minimum 2 years of related experience; equivalent combinations of education and experience will be considered.
• Experience in the A/E/C industry is highly desirable.
• Proficient with Microsoft Office Suite, Deltek Vision (CRM) data management, and Constant Contact is highly desired.
• Detail-oriented, reliable, and a proactive self-starter.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Well-organized with excellent multitasking and time management skills.

Our base full-time rate for the role is $30-$40 per hour. The starting salary is determined by relevant experience, education, and internal equity. Only candidates with a rate listed within the range will be considered.

ECORP Consulting is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Level: Mid-Level

Job Type: Full Time

Job Location: Rocklin Chico Redlands San Diego Irvine

Job Position: Proposal Coordinator