Proposal Coordinator

ECORP Consulting, Inc.; Rocklin (CA); On-site; USD 62,000 - 83,000; Full time

Job summary

ECORP Consulting, Inc. is seeking a Proposal Coordinator to support proposals and SOQs in response to RFPs and RFQs.

The role manages deadlines, ensures accuracy, and delivers high-quality results, with a hybrid schedule allowing remote work up to 2 days per week and on-site at one of ECORP's six offices the other days. The position requires a Bachelor’s in a related field and at least two years of experience, preferably in the A/E/C industry.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or related field preferred.
• Minimum 2 years of related experience; equivalent combinations considered.
• Experience in the A/E/C industry is highly desirable.
• Proficient with MS Office, Deltek Vision (CRM), and Constant Contact.
• Detail-oriented, proactive self-starter with strong communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate preparation of proposals and SOQs, including scopes, resumes, charts, tables, and cover letters.
• Develop and manage outlines, timelines, milestones, and deliverables for each proposal.
• Support Go/No-Go decision processes and Proposal Management meetings.
• Proofread, edit, and format proposal documents for clarity and accuracy.
• Manage CRM/proposal data, generate reports on status and win/loss.
• Collaborate with Proposal Managers, leads, subcontractors, and clients.
• Provide support to Director of Marketing and proposal team as needed.

Skills

MS Office

Deltek Vision

Constant Contact

Communication skills

Time management

Team collaboration

Education

Bachelor's degree in Business Administration/Marketing

Tools

Deltek Vision

Microsoft Office

Constant Contact

Job description

ECORP Consulting, a fast-paced environmental consulting firm, seeks a Proposal Coordinator to support the preparation of proposals and Statements of Qualification (SOQs) in response to Requests for Proposals (RFPs) and Request for Qualifications (RFQs). This position is key to managing deadlines, ensuring accuracy, and delivering high-quality results. This role is eligible for a hybrid schedule. Employees may work remotely up to 2 days a week and must work out of one of ECORP's 6 office locations on the other 3 days a week.

Key Responsibilities

• Coordinate preparation of proposals and SOQs, including scopes, resumes, charts, tables, and cover letters.
• Develop and manage the outlines, timelines, milestones, and deliverables for each proposal.
• Support Go/No-Go decision processes and Proposal Management meetings.
• Proofread, edit, and format proposal documents to ensure clarity, accuracy, and consistency.
• Manage and maintain CRM/proposal database information, ensuring data accuracy and generating reports on proposal status, win/loss summaries, and team updates.
• Collaborate with Proposal Managers, department leads, subcontractors, and clients to gather and verify information.
• Provide support to the Director of Marketing and the proposal team as needed.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or a related field preferred.
• Minimum 2 years of related experience; equivalent combinations of education and experience will be considered.
• Experience in the A/E/C industry is highly desirable.
• Proficient with Microsoft Office Suite, Deltek Vision (CRM) data management, and Constant Contact is highly desired.
• Detail-oriented, reliable, and a proactive self-starter.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Well-organized with excellent multitasking and time management skills.

Our base full-time rate for the role is $30-$40 per hour. The starting salary is determined by relevant experience, education, and internal equity. Only candidates with a rate listed within the range will be considered.

ECORP Consulting is an Equal Opportunity Employer.