Proposal Coordinator

PacRim Engineering; Orange (CA); Hybrid; USD 70,000 - 72,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Job summary

PacRim Engineering in Orange, CA is seeking a Proposal Coordinator to support marketing and business pursuits. The role coordinates proposals, reviews solicitations, and guides subcontractors to ensure timely, compliant submissions.

Required is a Bachelor’s in Marketing/Communications and at least 2 years in proposal support for the A/E/C industry, with strong writing and editing abilities. Hybrid work is available along with a robust benefits package.

Qualifications

• Bachelor’s degree in Marketing/Communications or related field.
• Minimum 2 years of experience preparing proposals in the A/E/C industry.
• Experience with civil engineering firms is preferred but not required.
• Strong writing, editing, and proofreading abilities.

Responsibilities

• Facilitate preparation of marketing materials, proposals, and presentations.
• Review solicitations (RFPs, RFQs, RFIs) and advise on submittal requirements.
• Prepare and disseminate directives to subcontractors and team members.
• Independently prepare qualification materials and project experience documents.
• Ensure documents meet quality standards and security guidelines.
• Edit marketing communications and project documents for clarity.
• Package proposals and marketing materials by due date.
• Maintain marketing documents and tracking of proposals.

Skills

Proposal coordination

Technical writing

Editing

Time management

Education

Bachelor’s Degree in Marketing/Communications

Tools

InDesign

Microsoft Office

Job description

Benefits

• Employee discounts
• Paid time off
• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance

PacRim Engineering is a leading engineering consulting firm that offers our clients exceptional, innovative, professional engineering consulting services. Our market segment focus includes DOD and Federal Programs, Regional Transportation, Municipalities, Utility Agencies, Port Authorities, Rail and Transit, Educational Institutions, Medical Facilities, Energy, and Private Developers. PacRim’s experienced professionals work collaboratively to provide engineering services that include civil, rail, and system, environmental, structural, alternative energy, sustainability, and construction management. PacRim is keenly aware of the responsibilities our clients entrust to the firm and consistently demonstrates technical excellence, outstanding customer service, and the ability to deliver quality products. Please visit our website at www.pacrimengineering.com for more information.

Proposal Coordinator – Orange Office

Reporting to the Principal, this position performs general proposal coordination and preparation of work under the direct supervision of Project Managers and Principals for marketing and business pursuits for the clients that the Company serves.

Essential Duties and Responsibilities

• Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations.
• Review solicitations (RFP, RFQ, RFI), advise Project Managers on submittal requirements, and outline responsibilities to respond.
• Prepare and disseminate directives and data calls to subcontractors and other team members, and follow through to obtain timely responses.
• Writes non-technical text and assists Project Managers in the development of technical text.
• Independently prepare and organize company qualification materials such as photography, resumes, representative project experience documents, contracts, and skill-set tracking for pursuits and other marketing purposes.
• Ensures that documents are secure and of high quality, consistent with company standards.
• Edits and proofreads marketing communications and project documents as appropriate.
• Assists in the development of documents and reports as appropriate to support business pursuits and project execution.
• Responsible for completing and packaging quality proposals and marketing communications, materials, and support documentation by the due date.
• Responsible for maintaining marketing, business development documents, mailing lists, and tracking of proposals.
• Works with the Marketing Coordinator and Business Development Administrator to prepare and distribute social media posts and articles related to the company’s business development strategy.
• Attends selected A/E/C industry events and pre-proposal meetings to represent the company.
• Performs other duties as needed, including general office administrative functions.

Education & Experiences

• Bachelor’s Degree with a focus on Marketing/Communications
• Minimum 2 years of experience preparing proposals and providing marketing support in the A/E/C industry. Experience with a civil engineering firm is preferred but not required.

Knowledge, Skills & Abilities

• Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity.
• Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications.
• Familiarity in reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished. Experience in responding to DoD solicitations is preferred but not required.
• Strong time management and organizational skills with follow-through on project commitments.
• Skilled in technical and persuasive writing, editing, and proofreading skills.
• Strong attention to detail and accuracy.
• Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy.
• Ability to work independently and as part of a team.
• The successful candidate will be a self-starter who understands what needs to be done and takes the steps to ensure completion.

Compensation

• Competitive salary
• Performance bonus potential
• 8 Paid holidays
• Personal Time Off (vacation & sick day)
• Health insurance plans - medical, dental, and vision, PacRim pays 75% of the premium for employees AND dependents’ coverage
• 401(k) plan with employer contributions
• Professional Engineering License Assistance Program

Salary range: $70,000-$72,000

PacRim is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

Flexible work from home options available.