Proposal Coordinator | Portland, OR

SMPS Oregon; Portland, Northern (OR, KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedule

Full benefits package

Job summary

ECOnorthwest, a public policy consulting firm headquartered in Portland, OR, is seeking a Proposal Coordinator to support marketing, operations, and business development by creating, coordinating, and submitting responses to RFPs/RFQs and ensuring high-quality marketing materials in line with our style guide.

The role starts at 32 hours per week with potential to grow to 40 hours, depending on business needs and performance.

Qualifications

• Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or related field, or an equivalent combination of education and relevant experience.
• Excellent written, verbal, and facilitation skills.
• Ability to communicate clearly with staff at different levels.
• High level of organization and attention to detail.
• Ability to work effectively under tight deadlines and manage multiple priorities.
• At least one year of experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.

Responsibilities

• Analyze and interpret RFPs/RFQs to understand client needs.
• Assist in the coordination and preparation of responses, including developing proposal schedules and compliance matrices.
• Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.
• Collaborate with teaming partners and other external entities as part of the proposal process.
• Help tailor content to client priorities and solicitation requirements.
• Conduct quality assurance checks on proposals, including proofreading for grammar, punctuation, and style consistency, as well as verifying the accuracy of the content.
• Manage final production and on-time submission.
• Close out and archive completed pursuits.
• Support the maintenance of ECO’s internal marketing databases; maintain resumes, project descriptions, references, and other reusable qualifications content.
• Monitor procurement portals and other sources for relevant opportunities.
• Responsibly use emerging technologies, including AI-assisted tools, where appropriate and consistent with firm policy.

Skills

Written communication

Verbal communication

Facilitation

Organization

Deadline management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

Adobe InDesign

Deltek Vantagepoint

Job description

ECOnorthwest is a public policy consulting firm headquartered in Portland, Oregon, with offices in Seattle, Denver, Bend, Eugene, and Los Angeles. For 50 years, policymakers and business leaders have trusted ECOnorthwest to inform the complex issues that shape communities. ECOnorthwest has worked with a diverse range of over 2,000 public, private, non-profit, and foundation clients in the United States and around the world to craft effective and feasible solutions. To answer the complex questions of our time, we integrate economic analysis with complementary disciplines to provide a more complete understanding of how policy choices affect people’s lives.

Overall purpose of the position

The Proposal Coordinator supports ECO's marketing, operations, and business development efforts. The role involves creating, coordinating, and submitting responses to RFPs and RFQs, and ensuring the production of high-quality marketing materials that adhere to our style guide. The position works under the direct supervision of the Marketing Manager to contribute to ECO's strategic priorities.

The position will initially be scheduled for 32 hours per week, with the potential to increase to up to 40 hours per week based on business needs, workload, and the employee’s success in the role. Any increase in hours is not guaranteed and will depend on both the organization’s needs and the employee’s performance and interest in taking on additional hours. This role is eligible for ECO’s full benefits package.

Essential functions of the position

Analyze and interpret RFPs/RFQs and other solicitation documents to understand client needs and response requirements.

Assist in the coordination and preparation of responses, including, but not limited to

Develop proposal schedules and compliance matrices.

Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.

Collaborate with teaming partners and other external entities as part of the proposal process.

Help tailor content to client priorities and solicitation requirements.

Conduct quality assurance checks on proposals, including proofreading for grammar, punctuation, and style consistency, as well as verifying the accuracy of the content.

Manage final production and on-time submission.

Close out and archive completed pursuits.

Support the maintenance of ECO’s internal marketing databases; maintain resumes, project descriptions, references, and other reusable qualifications content.

Monitor procurement portals and other sources for relevant opportunities.

Responsibly use emerging technologies, including AI-assisted tools, where appropriate and consistent with firm policy.

Required Qualifications

Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or a related field, or an equivalent combination of education and relevant experience.

Excellent written, verbal, and facilitation skills.

Ability to communicate clearly with staff at different levels.

High level of organization and attention to detail.

Ability to work effectively under tight deadlines and manage multiple priorities.

At least one year of experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.

Preferred Qualifications

Proficiency with Microsoft Office, Google Workspace, and Adobe Acrobat; Preferred: Experience with Adobe InDesign and Deltek Vantagepoint, project-management, or content-management systems.

Experience in consulting, architecture, engineering, construction, or another deadline-driven professional-services environment is preferred.

Location

• Portland, OR

ECOnorthwest offers a hybrid work schedule. To ensure opportunities for collaboration and teamwork, employees located near our offices are expected to prioritize in-office work Tuesday through Thursday.

The position will initially be scheduled for 32 hours per week, with the potential to increase to up to 40 hours per week based on business needs, workload, and the employee’s success in the role. Any increase in hours is not guaranteed and will depend on both the organization’s needs and the employee’s performance and interest in taking on additional hours. This role is eligible for ECO’s full benefits package.

Physical Requirements:

• Ability to work for long periods at a computer.

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