Proposal Coordinator

PacRim Engineering Inc; Orange (CA); Hybrid; USD 70,000 - 72,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

401(k) with matching

Health insurance

Bonus based on performance

Job summary

PacRim Engineering Inc in Orange is seeking a Marketing/Proposal Coordinator to join their team. This role involves preparing proposals, coordinating marketing materials, and assisting with business development. Ideal candidates will have a Bachelor’s degree in Marketing/Communications and at least 2 years of experience in the A/E/C industry. Strong skills in technical writing, Microsoft Office, and time management are essential. Competitive salary of $70,000-$72,000, plus benefits including health insurance and a 401(k) plan.

Qualifications

• Minimum 2 years of experience preparing proposals in the A/E/C industry.
• Experience with a civil engineering firm is preferred but not required.
• Proficiency in reviewing and editing written documentation.

Responsibilities

• Facilitate preparation of marketing materials, proposals, and presentations.
• Review solicitations and advise on submission requirements.
• Prepare company qualification materials and submit proposals.

Skills

Technical writing

Editing

Proficiency in Microsoft Office

Time management

Organizational skills

Education

Bachelor’s Degree in Marketing/Communications

Tools

InDesign

Desktop Publishing Applications

Job description

Benefits

• Employee discounts
• Paid time off
• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance

We are currently looking to hire an experienced Marketing/Proposal Coordinator for our Orange Office to join our current team of managers, engineers, and designers who represent the top talent in the industry.

Reporting to the Principal, this position performs general proposal coordination and preparation of work under the direct supervision of Project Managers and Principals for marketing and business pursuits for the clients that the Company serves.

Essential Duties and Responsibilities

• Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations.
• Review solicitations (RFP, RFQ, RFI), advise Project Managers on submittal requirements, and outline responsibilities to respond.
• Prepare and disseminate directives and data calls to subcontractors and other team members, and follow through to obtain timely responses.
• Write non‑technical text and assist Project Managers in the development of technical text.
• Independently prepare and organize company qualification materials such as photography, resumes, representative project experience documents, contracts, and skill‑set tracking for pursuits and other marketing purposes.
• Ensure that documents are secure and of high quality, consistent with company standards.
• Edit and proofread marketing communications and project documents as appropriate.
• Assist in the development of documents and reports as appropriate to support business pursuits and project execution.
• Be responsible for completing and packaging quality proposals and marketing communications, materials, and support documentation by the due date.
• Maintain marketing, business development documents, mailing lists, and tracking of proposals.
• Work with the Marketing Coordinator and Business Development Administrator to prepare and distribute social media posts and articles related to the company’s business development strategy.
• Attend selected A/E/C industry events and pre‑proposal meetings to represent the company.
• Perform other duties as needed, including general office administrative functions.

Education & Experiences

• Bachelor’s Degree with a focus on Marketing/Communications
• Minimum 2 years of experience preparing proposals and providing marketing support in the A/E/C industry. Experience with a civil engineering firm is preferred but not required.

Knowledge, Skills & Abilities

• Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity.
• Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications.
• Familiarity with reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished. Experience in responding to DoD solicitations is preferred but not required.
• Strong time management and organizational skills with follow‑through on project commitments.
• Skilled in technical and persuasive writing, editing, and proofreading.
• Strong attention to detail and accuracy.
• Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy.
• Capability to work independently and as part of a team.
• Self‑starter who understands what needs to be done and takes the steps to ensure completion.

Compensation

• Competitive salary
• Performance bonus potential
• 8 Paid holidays
• Personal Time Off (vacation & sick day)
• Health insurance plans - medical, dental, and vision, PacRim pays 75% of the premium for employees and dependents’ coverage
• 401(k) plan with employer contributions
• Professional Engineering License Assistance Program
• Salary range: $70,000-$72,000

PacRim is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

Flexible work from home options available.