Proposal Coordinator

InfoTran Engineers & Architects,P.C.; East Orange (NJ); On-site; USD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Proposal Coordinator, where you'll play a vital role in the Marketing Team. This position involves coordinating proposals, managing outreach, and enhancing client relationships. You'll utilize your expertise in Adobe InDesign and other tools to create compelling marketing materials and ensure the success of various initiatives. With opportunities for professional growth and a focus on teamwork, this role is perfect for someone looking to make a significant impact in the architectural and engineering sectors. If you're proactive, detail-oriented, and ready to contribute to exciting projects, this is the place for you!

Qualifications

• 2-5 years of experience in writing marketing proposals in A/E/C firms.
• Excellent written and verbal communication skills in English.

Responsibilities

• Coordinate and produce proposals, manage marketing outreach, and foster client relationships.
• Develop marketing materials and maintain databases for proposals.

Skills

Proposal Writing

Client Relationship Management

Marketing Outreach

Time Management

Communication Skills

Education

Associate Degree in Business Administration

Bachelor's Degree

Tools

Adobe InDesign

Adobe Acrobat

MS Word

PowerPoint

Excel

Photoshop

Publisher

Outlook

Job description

Job Description

INFOTRAN Engineers & Architects PC is seeking a Proposal Coordinator to join our Marketing Team at our New Jersey office. This role will support the Marketing Department in coordinating and producing proposals, managing marketing outreach, fostering client relationships, handling internal and external company communications, and contributing to various corporate marketing and business development initiatives. Experience in Architectural, Engineering, or Construction Management firms is preferred. Proficiency in Adobe InDesign software is highly desirable.

Responsibilities

1. Proposals: Monitor procurement portals. Assist in developing bid response materials for RFPs, LOIs, SOQs, and RFIs, including qualification packages (technical write-ups, resumes, project sheets, graphics). Coordinate with prime and sub-consultant firms. Edit proposal contents, forms, and relevant documents.
2. Forms/Databases: Maintain databases and populate SF254/255, SF330, and other forms required by client agencies as part of the proposal qualifications.
3. Marketing Materials: Develop and continuously update standard marketing database materials such as firm overviews, project descriptions, team resumes, and technical write-up libraries. Create materials for internal and external communications, including award submissions, newsletters, blogs, and advertisements on the intranet, website, and social media pages.
4. Industry Conferences: Attend pre-proposal conferences as requested. Organize registrations and coordinate materials and displays for business development events for senior staff, including networking events, conferences, and outings. Perform additional responsibilities to ensure marketing initiatives are executed efficiently and effectively, contributing to the overall success of the company’s marketing goals.

Qualifications

• An associate degree in Business Administration or a related field is required. A bachelor’s degree is preferred.
• 2-5 years of experience in writing marketing proposals, preferably in an A/E/C or professional services firm.
• Excellent written and verbal English communication skills.
• Ability to prioritize multiple initiatives and manage time, budget, and other expectations.
• Proficiency in PC desktop publishing and database applications, including Adobe Acrobat, Adobe InDesign, Publisher, Photoshop, MS Word, PowerPoint, Excel, and Outlook; and ability to quickly learn new software programs.
• Positive and proactive attitude with the ability to organize, think creatively, communicate effectively, multitask with attention to detail, and work effectively in teams or independently.
• Availability and commitment to working more than 40 hours as necessary to meet deadlines.
• Willingness and ability to travel to various NY & NJ locations.

Company Description

Since its foundation in 2007, Info Tran Engineers, P.C. (ITE) has been providing comprehensive Construction Management & Inspection, Traffic and Transportation Engineering, Transit, Surveying, Civil and Highway Design services to the public/private sectors in the New York Metropolitan Area.