Proposal Coordinator

SLSCO; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join its dynamic team. In this pivotal role, you will support the planning and production of compelling proposals for various contracting opportunities. Collaborating closely with diverse teams, you will ensure compliance and clarity in proposal submissions while contributing to strategic initiatives that shape the future of housing recovery and public sector projects. This position offers a collaborative and mission-driven environment where your contributions will directly impact firm growth and success. If you thrive in a fast-paced setting and are passionate about creating winning strategies, this is the perfect opportunity for you.

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Life insurance

Paid sick time

Paid time off

Qualifications

• 3-5 years of experience in managing and writing proposals.
• Strong writing, editing, and proofreading skills with attention to detail.
• Ability to synthesize technical content into compelling copy.

Responsibilities

• Coordinate schedules and deadlines for proposal development efforts.
• Assist in organizing proposal content and conducting client research.
• Draft and edit proposal content to align with client needs.

Skills

Proposal Writing

Editing

Research

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Interpersonal Skills

Adaptability

Education

Bachelor's Degree in Communications

Bachelor's Degree in English

Bachelor's Degree in Marketing

Tools

Canva

Adobe InDesign

Office 365

CRM Tools

Job description

Build Your Future with Us: Join Our Dynamic Team and Make an Impact!

The Proposal Coordinator supports the planning, development, and production of high-quality, compelling proposals for general contracting, construction management, and design-build opportunities-particularly in the areas of long-term housing recovery and public housing initiatives. This role works closely with the proposal director, proposal managers, business development teams, technical staff, and external partners to prepare compliant and persuasive responses to RFPs, RFQs, and other solicitations.

Essential Duties and Responsibilities:

• Coordinates schedules, assignments, and deadlines for proposal development efforts.
• Participate in proposal kickoff meetings, strategy sessions, and color team reviews.
• Assist in organizing proposal content and assembling compliance matrices, outlines, and templates.
• Conduct research on clients, competitors, and industry trends to strengthen proposal positioning.
• Work with proposal and technical teams to develop narrative responses, resumes, project descriptions, and other deliverables.
• Draft, edit, and tailor written proposal content to align with client needs, project requirements, and solicitation guidelines.
• Interpret RFP/RFQ requirements to ensure compliance and clear messaging across all written sections.
• Coordinate with graphic designers and other team members to ensure consistent messaging and formatting.
• Support interview and presentation material development, including written content and speaker notes.
• Format and proofread proposal content for consistency, clarity, and brand alignment.
• Support post-submission efforts, such as debriefs and lessons learned analyses.
• Maintain and update a content library of frequently used responses, project write-ups, and team member bios.

Required Qualifications:

• Bachelor's degree in communications, English, Journalism, Marketing, or a related field.
• 3-5 years of experience managing/writing proposals
• Strong writing, editing, and proofreading skills with attention to clarity, tone, and compliance.
• Ability to synthesize technical content into compelling, reader-friendly copy.
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Comfort working in a deadline-driven environment and managing multiple assignments.
• Strong interpersonal skills and ability to collaborate across diverse, virtual teams.
• Adaptability in fast-paced environments.
• Ability to receive and apply feedback quickly.

Preferred Certifications/Qualifications:

• PMP, APMP, Shipley, or DBIA Associate Certification
• Experience in Architecture/Engineering/Construction, Disaster Recover, and/or Public Sector
• Experience with proposals involving CDBG-DR, FEMA, or other government housing programs is preferred.
• Familiarity with Canva or Adobe InDesign
• Office 365 experience
• Experience with CRM or proposal automation tools

What We Offer:

• Collaborative and mission-driven team environment
• High-visibility role with opportunities to impact strategic pursuits and firm growth
• Competitive salary and benefits package
• Remote-friendly with occasional in-person collaboration depending on project need
• Opportunities for mentorship, growth, and cross-functional exposure

Physical Demands:

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 40 pounds), bending, pulling, and carrying.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Join Us: We want to hear from you if you're passionate about creating winning strategies and thrive in a fast-paced, purpose-driven environment. Help shape the built environment of tomorrow while growing your career today.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Life insurance
• Paid sick time
• Paid time off

Affirmative Action/EEO Statement

SLSCO LTD is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class.