Proposal Coordinator

HORNE; Woodbridge Township (NJ); Hybrid; USD 78,000 - 149,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to assist in preparing and coordinating proposals for potential clients. This role involves collaborating with sales and marketing teams to ensure timely and accurate submissions. Ideal candidates will possess strong organizational skills and the ability to work under tight deadlines. Join a forward-thinking company that values collaboration and innovation, offering a supportive environment where your contributions will make a significant impact on business development efforts.

Benefits

Wellness Programs

Flexible Working Hours

Collaborative Work Environment

Qualifications

• Bachelor's degree and 2-4 years of experience required.
• 1-2+ years in proposal/bid response work with understanding of processes.

Responsibilities

• Coordinate and complete proposal preparation within deadlines.
• Ensure documents meet company standards and client requests.

Skills

Organizational Skills

Attention to Detail

Oral and Written Communication

Analytical Thinking

Ability to Meet Deadlines

Education

Bachelor's Degree

Experience in Proposal/Bid Response Work

Tools

Microsoft Suite (Word, PowerPoint, Excel, Outlook)

Adobe Acrobat

Job description

Join to apply for the Proposal Coordinator role at HORNE

4 days ago Be among the first 25 applicants

Join to apply for the Proposal Coordinator role at HORNE

Get AI-powered advice on this job and more exclusive features.

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. We empower team members to serve their clients and communities with empathy, urgency and clarity. Our industry experts guide clients through uncertainty to reveal opportunity and cultivate potential.

Summary/Objective

The Proposal Coordinator I is responsible for assisting in the preparation and coordination of proposals, bids, and other sales documents for potential clients. They work closely with sales and marketing teams to gather necessary information, create proposal templates, and ensure all documents are accurate and submitted on time. Additionally, they may assist in researching potential clients, analyzing market trends, and supporting the overall business development efforts of the organization. Strong organizational skills, attention to detail, and the ability to work under tight deadlines are essential for success in this role.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Responsible for coordinating and completing various aspects of proposal preparation to ensure all parts are produced for submission within the set timeframe.
• Ensures that documents are secure and in keeping with company standards.
• May involve evaluating and clarifying client requests prior to submission and participating in pre-proposal meetings.
• Performs work under general supervision.
• Handles moderately complex issues and problems, and refers more complex issues to higher-level staff.
• Possesses solid working knowledge of subject matter.
• Works in a group environment managing document edits, organizing information, and researching information to meet deliverables
  
  
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Supervisory Responsibilities

• None
  
  
  

Work Requirements

Employment with HORNE is contingent upon satisfactory completion of the firm’s employment screening process. This may include a public source background inquiry, employment credit check, criminal history, drug screen, motor vehicle report, education/credential verification, employment history, or any other relevant reports as required for the position.

Work Environment

Position may be performed onsite or in hybrid capacity, depending on geographic location. Team Members approved for hybrid or remote work must meet environmental and connectivity requirements per policy standards.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer

Travel Requirements

Does not require driving

Language Requirements

Bilingual in English and Spanish sought, but not required.

Work Authorization

Must be authorized to work in United States and able to submit required supporting documentation

Required Education And Experience

• Typically requires a bachelor's degree and 2 to 4 years of experience
• 1-2+ years of experience in proposal/bid response work with an understanding of proposal processes
• Moderate level proficiency with the Microsoft Suite (Word, PowerPoint, Excel, and Outlook) with the ability to insert complex graphics, create formatted documents quickly, sort and filter information effectively, and schedule meetings across multiple calendars
• Proficiency with Adobe Acrobat, including Form creation and completion, Comment incorporation, and file merging
• Oral and written communication skills
• Analytical thinking skills
• Ability to meet deadlines
• Ability to foster relationships and work collaboratively with a variety of professionals in a teamwork manner
  
  
  

Preferred Education And Experience

• B.S. or B.A. in Business Administration, Journalism, Public Relations, Information Systems and Decision Sciences or English
• Ability to think creatively offering ideas on how to present information and showcase it in a visually appealing way in the proposal documents, presentations, and other printed materials
• Ability to perform technical editing for grammar and readability of documents prior to publishing
• Ability to manage complex document requirements, showcasing attention to detail
• Willingness and ability to be flexible with working hours by potentially working nights, weekends, and holidays on occasion to meet proposal deadlines
  
  
  

HORNE Values…

• A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams.
• A work environment that promotes collaboration, consistency, and community service to empower people.
• An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise.
  
  
  

HORNE Offers…

• An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.”
• A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference.
• A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them.
  
  
  

The firm you’ll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability.

We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE!

HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Professional Services

Referrals increase your chances of interviewing at HORNE by 2x

Sign in to set job alerts for “Proposal Coordinator” roles.

New York, NY $78,800.00-$148,850.00 2 weeks ago

Morristown, NJ $78,800.00-$148,850.00 2 weeks ago

Conferences and Events, Senior Coordinator – New York, NY

New York City Metropolitan Area $60,000.00-$80,000.00 17 hours ago

New York City Metropolitan Area 4 weeks ago

New York City Metropolitan Area $120,000.00-$170,000.00 1 week ago

PGIM Private Alternatives – Associate, Request for Proposal (Hybrid)

New York City Metropolitan Area $50.00-$53.00 1 day ago

Brooklyn, NY $110,000.00-$140,000.00 2 days ago

Newark, NJ $119,000.00-$120,000.00 1 week ago

New York, NY $110,000.00-$140,000.00 2 weeks ago

Conferences and Events - Senior Coordinator (NY)

PGIM Private Alternatives – Associate, Request for Proposal (Hybrid)

Associate Director, Institutional Giving

Senior Proposal Manager, Major Pursuits/Top Prospects

Morristown, NJ $109,100.00-$202,070.00 5 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.