Proposal Coordinator

GPI / Greenman-Pedersen, Inc.; Village of Babylon (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

An innovative engineering firm is seeking a full-time Proposal Coordinator to support their New York branch. This role involves coordinating the production of proposals, collaborating with technical staff, and managing multiple projects in a fast-paced environment. The ideal candidate will have a passion for storytelling and a proactive approach to learning and growth. Join a company that values employee satisfaction and offers excellent benefits, including a 401(k) plan and medical coverage. If you're ready to make an impact in civil engineering design, this opportunity is for you!

Benefits

401(k) Plan

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Qualifications

• 1 to 5 years of relevant experience in proposal coordination.
• Bachelor's degree in a related field preferred.
• Experience with RFP/RFQ processes is a plus.

Responsibilities

• Coordinate production of proposals with technical staff and stakeholders.
• Analyze RFP/Qs and create strategy documents.
• Produce varied proposal components using Word, Excel, InDesign, and Photoshop.

Skills

Proposal Coordination

Communication Skills

Project Management

Technical Writing

Analytical Skills

Education

Bachelor's Degree in English

Bachelor's Degree in Communications

Bachelor's Degree in Marketing

Tools

Microsoft Office Suite

Deltek VantagePoint

Adobe InDesign

Adobe Photoshop

Job description

GPI / Greenman-Pedersen, Inc. provided pay range

This range is provided by GPI / Greenman-Pedersen, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $90,000.00/yr

Direct message the job poster from GPI / Greenman-Pedersen, Inc.

GPI is seeking a full-time proposal coordinator for our New York branch to support the team in all facets of Civil Engineering design from our Babylon, NY, office. Are you passionate about telling stories that resonate with the target audience? This is something you should consider!

Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!

GPI is a multi-disciplinary engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

The ideal candidate will be a proactive self-starter eager to embrace the opportunity to learn and grow on the job in a fast-paced environment.

Responsibilities:

• Coordinate the production of proposals, both short-form and complex, under the direction of the Content and Marketing Lead. You will work with technical staff, other marketing teams across the enterprise, and external stakeholders to ensure timely development and gathering of the technical and cost elements of proposals.
• Analyze and dissect RFP/Qs to create a strategy document at kick-off that outlines the requirements of the proposal, including technical requirements, specified format, and financial elements.
• Produce varied proposal components, including customized resumes, qualifications packages, cover letters, charts/tables, and similar documents using Word, Excel, InDesign, and Photoshop.
• Maintain the reference and subconsultant data repositories, and update periodically.
• Track and update proposals within GPI’s CRM platform, Deltek VantagePoint.

Qualifications:

• 1 to 5 years of relevant experience – internships count!
• A bachelor’s degree in English, communications, marketing, or a related area is preferred, but we will consider all candidates, regardless of degree.
• Flexible attitude and the ability to manage multiple projects simultaneously.
• Comfortable communicating virtually via Microsoft Teams and Outlook.
• Expert with Microsoft Office Suite.
• Experience with Deltek VantagePoint is a plus!
• Experience with Adobe InDesign and Photoshop is even better!
• Some familiarity with the RFP/RFQ/RFI process and the AEC industry is a bonus.

GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing/employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI’s Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Consulting, and Marketing

• Industries

  Design Services, Marketing Services, and Civil Engineering

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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