Sales Proposal Coordinator

RSI Security; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Sales Proposal Coordinator to enhance their Sales Team's efficiency through exceptional document coordination and CRM management. In this fully remote role, you will be responsible for managing client-facing proposals and contracts, ensuring compliance and alignment with internal processes. If you thrive in a detail-oriented environment and have a passion for supporting high-performing teams, this opportunity offers a chance to contribute meaningfully to impactful projects while enjoying a flexible work culture that values professional growth and collaboration.

Benefits

Competitive Salary

Annual Bonus Eligibility

Flexible Work Environment

Professional Development Opportunities

Qualifications

• 1-2 years of experience in sales operations or proposal development.
• Familiarity with CRM platforms and contract processes.

Responsibilities

• Coordinate development and delivery of client-facing proposals.
• Maintain and update CRM records for opportunities and contracts.
• Proofread and edit sales and proposal materials.

Skills

Sales Operations

Proposal Development

Contract Support

CRM Management

Communication Skills

Time Management

Attention to Detail

Education

Bachelor's Degree

Tools

HubSpot

Salesforce

Microsoft Office

Google Workspace

Job description

Sales Proposal Coordinator

Location: 100% Remote

Type: FT

Department: Sales

*** Please ensure you read through the entire job posting and you also understand the work model, expectations, requirements, location, and qualification requirements for this role. ***

About Us:

RSI Security is a trusted leader in cybersecurity compliance and assessment, dedicated to helping organizations navigate complex security frameworks and safeguard their operations. We are committed to operational excellence, leveraging innovation and expertise to deliver tailored solutions that empower businesses to thrive in a rapidly evolving digital landscape. Our culture emphasizes collaboration, continuous improvement, and professional growth, offering team members the opportunity to contribute meaningfully to impactful projects in a supportive and forward-thinking environment.

About the Role

We’re looking for a Sales Proposal Coordinator to support our Sales Team with administrative excellence, document coordination, and CRM accuracy. In this role, you'll manage client-facing proposals and contracts (Statements of Work), ensure internal process alignment, and help the team stay organized, timely, and compliant.

If you enjoy creating polished documents, managing details, and supporting a high-performing sales team, this is your seat.

What You’ll Do

• Coordinate the development and delivery of client-facing proposals and SOWs
• Maintain and update CRM records for opportunities, clients, and contracts
• Lead the internal and external review, formatting, and version control of contracts
• Track deadlines, manage proposal pipelines, and support compliance with RSI’s standard contracting practices
• Provide ongoing administrative and documentation support to the sales and leadership teams
• Assist marketing with content formatting, presentations, newsletters, and internal/external communications
• Proofread and edit sales and proposal materials created by team members

What You’ll Bring

• 1–2 years of experience in sales operations, proposal development, or contract support
• Basic knowledge of federal and commercial procurement/contract processes
• Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and sales systems
• Excellent written and verbal communication
• Strong organization and time management
• High attention to detail and document consistency
• Ability to work independently and in team environments
• Comfortable using Microsoft Office, Google Workspace, and cloud-based platforms
• Quick learner with a service-oriented, problem-solving mindset

Mindset We Value

• Take ownership and follow through without micromanagement
• Stay calm under pressure and manage shifting priorities with grace
• Solve problems proactively and always look for a better way
• Love structure, checklists, and keeping systems tidy and consistent
• Serve the team, understanding that behind every client win is solid support
• Bring a positive attitude and value growth, yours and others’

What We Offer

• Competitive salary and annual bonus eligibility
• Flexible work environment (100% remote)
• Collaborative team culture rooted in trust and humility
• Opportunities for growth and professional development

Our Core Values

• Serve Above All Else
• Do What’s Right, Not What’s Easy
• Commit to What You Say
• Discipline Creates Freedom
• Stay Humble, Hungry, and Aware

Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. RSI Security is proud to be an Equal Opportunity Employer. The Company will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled

For more information on RSI Security, please visit our website - www.rsisecurity.com or our social media RSI Security LinkedIn. On our career site, you will find some of the key steps you can expect to guide you along the way.