Proposal Coordinator

French & Parrello Associates; Wall Township (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player seeks a passionate Proposal Coordinator to join its dynamic team in Wall, NJ. This full-time role offers the opportunity to manage the proposal development lifecycle, ensuring compliance and alignment with client needs. Ideal candidates will have 2+ years of experience in the AEC industry and possess strong writing and organizational skills. You'll collaborate with industry leaders on high-profile projects, contributing to the company's success while growing your career in a supportive environment. If you're motivated and detail-oriented, this is the perfect opportunity for you.

Benefits

401(k) Retirement Plan with Employer Matching

Roth 401(k) Option

Life Insurance

Disability Insurance

Health and Wellness Programs

Tuition Reimbursement

Professional Development

Community Outreach Opportunities

PTO

Cell Phone Stipend

Qualifications

• 2+ years of experience in proposal coordination within the AEC industry.
• Strong writing, editing, and organizational skills with attention to detail.

Responsibilities

• Lead proposal development from inception to submission.
• Edit and refine proposal content to highlight value propositions.
• Maintain marketing databases and manage CRM systems.

Skills

Proposal Coordination

Writing Skills

Editing Skills

Organizational Skills

Microsoft Office Suite

Deltek Vision/VantagePoint

Adobe Creative Suite (InDesign)

Job description

At FPA, we are looking for talented and driven engineers committed to providing innovative engineering solutions that improve our world. We are seeking to grow with individuals who are passionate about their work, committed to delivering quality service, and eager to learn and grow professionally.

We value candidates of all backgrounds, skill sets, and experiences. At FPA, we actively promote a culture of inclusion and diversity. Our employees are part of a dynamic and collaborative work environment where they are encouraged to share ideas, take on new challenges, and contribute to the company's success.

Since its inception, FPA has been dedicated to providing practical solutions to complex problems. Through its diverse team of professionals, FPA blends practical project implementation with creative design solutions. As an FPA employee, you'll have opportunities to grow your career by working alongside dedicated professionals on exciting projects. If you're motivated and seeking a rewarding career, we encourage you to apply and join our energetic team.

About This Opportunity

FPA is currently seeking a full-time Proposal Coordinator for our Wall, NJ office. In this role, you will manage the proposal development lifecycle, ensuring compliance with client requirements and industry standards. We're looking for a driven, detail-oriented Proposal Coordinator to join our fast-paced Marketing and Business Development team. The ideal candidate will have 2+ years of experience with proposal submissions in the AEC industry and the ability to collaborate effectively under multiple deadlines. This role offers the chance to contribute to high-profile projects, collaborate with industry leaders, and play a key role in winning new business.

At FPA, we are a dedicated group of professionals focused on servicing our clients and improving our world.

Core Responsibilities:

• Lead proposal development from inception to submission, ensuring alignment with client needs and compliance requirements.
• Edit, tailor, and refine proposal content to highlight value propositions and differentiate from competitors.
• Develop compliance matrices, manage deadlines, and facilitate key meetings (kick-offs, strategy sessions, pricing reviews).
• Maintain marketing databases, update prequalification documents, and manage CRM systems (Deltek Vision/VantagePoint).
• Assist with marketing collateral, client follow-ups, and interview preparations.
• Monitor procurement sites, track proposal effectiveness, and conduct post-submittal debriefs.

What We Are Looking For

Required Qualifications:

• 2+ years of experience in proposal coordination, preferably within the AEC industry.
• Familiarity with RFQ/RFP processes, SF 330, and stage agency prequalification submissions.
• Strong writing, editing, and organizational skills with attention to detail.
• Ability to manage multiple deadlines and collaborate cross-functionally.
• Proficiency in Microsoft Office Suite; experience with Deltek Vision/VantagePoint preferred.
• Familiarity with Adobe Creative Suite (InDesign) is a plus.

Compensation and Benefits:

We offer a flexible benefits package including medical, dental, vision, disability, life insurance, retirement plans, and more, to support your well-being and career growth. Our benefits include:

• 401(k) Retirement Plan with Employer Matching
• Roth 401(k) Option
• Life Insurance, Disability Insurance
• Health and Wellness Programs, Tuition Reimbursement, and Professional Development
• Community Outreach Opportunities, PTO, Transit/Parking, Cell Phone Stipend, Flexible Schedules, and other perks.

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About FPA

Founded in 1974, FPA has partnered with clients to address evolving challenges through innovative engineering services across the public and private sectors in New Jersey, New York, Pennsylvania, and Georgia. Recognized among Engineering News-Record’s Top Firms, we specialize in infrastructure modernization, state-of-the-art facilities, and environmental stewardship.

Our team includes site, structural, bridge, dam, highway, geotechnical, mechanical, electrical engineers, surveyors, landscape architects, and environmental professionals. We are committed to client success and making a positive impact on our world.

About the company

French & Parrello Associates has provided multidiscipline engineering and environmental services for over forty years to clients nationwide, serving both public and private sectors.