Property Services Coordinator — CRE Support & Growth

Intelica CRE; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

20 Days Paid Time Off

Stipend for Health and Wellness

Education and volunteering time

Job summary

Intelica CRE is seeking a Property Services Administrator to support the Property Management team in St. Louis, MO. You will handle document prep, filing, phone support, and maintain tenant, vendor, and property files with accuracy and professionalism.

You will prepare work orders, coordinate with maintenance, and assist with tenant communications and rent-related tasks. Strong organizational skills and experience with MS Office are essential for success in this role.

Qualifications

• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organization and time management abilities.

Responsibilities

• Perform a variety of administrative tasks to support the Property Management team, including but not limited to document preparation, filing and phone support.
• Maintain tenant, vendor, and property files, including certificates of insurance.
• Prepare and distribute work orders; perform follow up and close-out.
• Coordinate with maintenance personnel to resolve day-to-day property issues Code invoices for manager approval.
• Prepare various documents including service agreements, tenant welcome letters/memos, and purchase orders.
• Assist with tenant communications and relations events.
• Initiate rent collection calls and correspondence.
• Manage conference room calendar/reservations.
• Assist with the management of parking and amenity access controls.
• Assist with property inspection forms and move in/out checklists.
• Other general administrative duties as assigned by manager.

Skills

MS Office

Communication

Organization

Time management

Education

High School Diploma/GED

Associates or Bachelors preferred

Tools

MS Office Suite

Job description

Intelica CRE is seeking a Property Services Administrator to support the Property Management team in St. Louis, MO. You will handle document prep, filing, phone support, and maintain tenant, vendor, and property files with accuracy and professionalism.

You will prepare work orders, coordinate with maintenance, and assist with tenant communications and rent-related tasks. Strong organizational skills and experience with MS Office are essential for success in this role.