Property Services Administrator

Intelica CRE; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

20 Days Paid Time Off

Stipend for Health and Wellness

Education and volunteering time

Job summary

Intelica CRE is seeking a Property Services Administrator to support the Property Management team in St. Louis, MO. You will handle document prep, filing, phone support, and maintain tenant, vendor, and property files with accuracy and professionalism.

You will prepare work orders, coordinate with maintenance, and assist with tenant communications and rent-related tasks. Strong organizational skills and experience with MS Office are essential for success in this role.

Qualifications

• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organization and time management abilities.

Responsibilities

• Perform a variety of administrative tasks to support the Property Management team, including but not limited to document preparation, filing and phone support.
• Maintain tenant, vendor, and property files, including certificates of insurance.
• Prepare and distribute work orders; perform follow up and close-out.
• Coordinate with maintenance personnel to resolve day-to-day property issues Code invoices for manager approval.
• Prepare various documents including service agreements, tenant welcome letters/memos, and purchase orders.
• Assist with tenant communications and relations events.
• Initiate rent collection calls and correspondence.
• Manage conference room calendar/reservations.
• Assist with the management of parking and amenity access controls.
• Assist with property inspection forms and move in/out checklists.
• Other general administrative duties as assigned by manager.

Skills

MS Office

Communication

Organization

Time management

Education

High School Diploma/GED

Associates or Bachelors preferred

Tools

MS Office Suite

Job description

The name \"Intelica\" stands for \"intellectual capital,\" which reflects our belief that our teammates and their talents are our greatest assets. Join a team that believes in you.

01/04

Our Values

Our values are the fuel behind every decision we make at Intelica. They are commitments we make to our team members and our clients and how we carry ourselves even when no one is watching.

Care

We hold sacred the experience of everyone we interact with, prioritizing long-term relationships.

Our best work is done when we invite others to the table.

Creativity

We combine old ideas in new ways and consistently challenge ourselves to innovate.

Leadership Development

At Intelica, we thrive in an environment that supports continuous improvement, innovation and critical questioning. How do we expect to continue growing as a company if we do not first grow as individuals? This is why we encourage and push for professional development.

Continuing Education

Team Building and Bonding Events

Participation in Industry Organizations

Every team member volunteers (for the cause/organization of your choosing) for 40 hours, during work time, every year.

Every team invests in themselves and the company by completing 40 hours of continuing education, during work time, every year.

Picnics. Company BBQs. Happy Hours.We take fun as seriously as we take our business!

Stay at the top of your game by networking and learning with those in your industry. We’re here to support you!

Position:Property Services Administrator

Location: St. Louis, MO

Job Id:330

# of Openings:1

Responsibilities

• Perform a variety of administrative tasks to support the Property Management team, including but not limited to document preparation, filing and phone support.


• Maintain tenant, vendor, and property files, including certificates of insurance.


• Prepare and distribute work orders; perform follow up and close-out.


• Coordinate with maintenance personnel to resolve day-to-day property issues Code invoices for manager approval.


• Prepare various documents including service agreements, tenant welcome letters/memos, and purchase orders.


• Assist with tenant communications and relations events.


• Initiate rent collection calls and correspondence.


• Manage conference room calendar/reservations.


• Assist with the management of parking and amenity access controls.


• Assist with property inspection forms and move in/out checklists.


• Other general administrative duties as assigned by manager.

Desired Qualifications

• High School Diploma/GED equivalent; Associates or Bachelors’ degree preferred.


• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook


• Commercial Real Estate industry experience preferred, but not required.


• Excellent verbal and written communication skills


• Strong organization and time management abilities

Why you should choose Intelica CRE:
At Intelica CRE we use our knowledge and talents for the greater world around us. We value the whole person in our People-First culture. We build each other up and donate working hours to give back to our communities. We demonstrate our Mutual Respect through open, candid, and honest communication. We live with Selfless Passion for our business and our industry by recognizing that we succeed as one team, spread across multiple cities. We take Radical Responsibility in keeping our promises and doing what we say we will do. Working with our sister companies, Bamboo Equity Partners, Oakline Construction Group and OakLine Studio LLP, we provide an integrated approach to the built environment.

Selection of Benefits we offer:

• Medical, Dental, and Vision Insurance


• Life Insurance


• 401(K) with Company match


• 20 Days Paid Time Off


• Stipend for Health and Wellness


• Dedicated work time for education and volunteering opportunities

Intelica CRE is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.