Property Services Administrator

Intelica; St. Louis (MO); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

20 Days Paid Time Off

Stipend for Health and Wellness

Education and volunteering time

Job summary

Intelica CRE is seeking a Property Services Administrator in St. Louis, MO to support the Property Management team with a range of administrative tasks.

The role includes maintaining tenant, vendor, and property files, preparing work orders, and coordinating with maintenance to resolve daily issues. The ideal candidate has a high school diploma or GED (associates or bachelor's preferred), strong communication and organizational skills, and proficiency in MS Office.

Qualifications

• High School Diploma or GED required; two-year degree preferred.
• Proficiency with Word, Excel, and Outlook in MS Office.

Responsibilities

• Support Property Management with admin tasks (filing, document prep, phone support).
• Maintain tenant/vendor/property files including certificates of insurance.
• Prepare and distribute work orders; follow up and close-out.
• Coordinate with maintenance to resolve day-to-day issues; code invoices for approval.
• Prepare service agreements, tenant letters/memos, and purchase orders.
• Assist with tenant communications and events.
• Initiate rent collection calls and correspondence.
• Manage conference room calendar and reservations.
• Assist with parking and amenity access controls.
• Assist with property inspection forms and move in/out checklists.
• Perform other general admin duties as assigned.

Skills

Verbal communication

Written communication

Organization

Time management

Education

High School Diploma/GED

Associates or Bachelors degree preferred

Tools

Microsoft Office

Job description

Position:Property Services Administrator

Location: St. Louis, MO

Job Id:330

# of Openings:1

Responsibilities

• Perform a variety of administrative tasks to support the Property Management team, including but not limited to document preparation, filing and phone support.
• Maintain tenant, vendor, and property files, including certificates of insurance.
• Prepare and distribute work orders; perform follow up and close-out.
• Coordinate with maintenance personnel to resolve day-to-day property issues Code invoices for manager approval.
• Prepare various documents including service agreements, tenant welcome letters/memos, and purchase orders.
• Assist with tenant communications and relations events.
• Initiate rent collection calls and correspondence.
• Manage conference room calendar/reservations.
• Assist with the management of parking and amenity access controls.
• Assist with property inspection forms and move in/out checklists.
• Other general administrative duties as assigned by manager.

Desired Qualifications

• High School Diploma/GED equivalent; Associates or Bachelors’ degree preferred.
• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook
• Commercial Real Estate industry experience preferred, but not required.
• Excellent verbal and written communication skills
• Strong organization and time management abilities

Why you should choose Intelica CRE:

At Intelica CRE we use our knowledge and talents for the greater world around us. We value the whole person in our People-First culture. We build each other up and donate working hours to give back to our communities. We demonstrate our Mutual Respect through open, candid, and honest communication. We live with Selfless Passion for our business and our industry by recognizing that we succeed as one team, spread across multiple cities. We take Radical Responsibility in keeping our promises and doing what we say we will do. Working with our sister companies, Bamboo Equity Partners, Oakline Construction Group and OakLine Studio LLP, we provide an integrated approach to the built environment.

Selection of Benefits we offer:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(K) with Company match
• 20 Days Paid Time Off
• Stipend for Health and Wellness
• Dedicated work time for education and volunteering opportunities

Intelica CRE™ is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.