Property Services Coordinator for Tenant & Maintenance Ops

Intelica; St. Louis (MO); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

20 Days Paid Time Off

Stipend for Health and Wellness

Education and volunteering time

Job summary

Intelica CRE is seeking a Property Services Administrator in St. Louis, MO to support the Property Management team with a range of administrative tasks.

The role includes maintaining tenant, vendor, and property files, preparing work orders, and coordinating with maintenance to resolve daily issues. The ideal candidate has a high school diploma or GED (associates or bachelor's preferred), strong communication and organizational skills, and proficiency in MS Office.

Qualifications

• High School Diploma or GED required; two-year degree preferred.
• Proficiency with Word, Excel, and Outlook in MS Office.

Responsibilities

• Support Property Management with admin tasks (filing, document prep, phone support).
• Maintain tenant/vendor/property files including certificates of insurance.
• Prepare and distribute work orders; follow up and close-out.
• Coordinate with maintenance to resolve day-to-day issues; code invoices for approval.
• Prepare service agreements, tenant letters/memos, and purchase orders.
• Assist with tenant communications and events.
• Initiate rent collection calls and correspondence.
• Manage conference room calendar and reservations.
• Assist with parking and amenity access controls.
• Assist with property inspection forms and move in/out checklists.
• Perform other general admin duties as assigned.

Skills

Verbal communication

Written communication

Organization

Time management

Education

High School Diploma/GED

Associates or Bachelors degree preferred

Tools

Microsoft Office

Job description

Intelica CRE is seeking a Property Services Administrator in St. Louis, MO to support the Property Management team with a range of administrative tasks.

The role includes maintaining tenant, vendor, and property files, preparing work orders, and coordinating with maintenance to resolve daily issues. The ideal candidate has a high school diploma or GED (associates or bachelor's preferred), strong communication and organizational skills, and proficiency in MS Office.