Property Services Administrator

Intelica; Charlotte (NC); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

20 Days Paid Time Off

Stipend for Health and Wellness

Dedicated work time for education and volunteering opportunities

Job summary

Intelica in Charlotte, NC, is seeking a Property Services Administrator to provide administrative support for the Property Management team. Responsibilities include maintaining files, preparing work orders, and managing tenant communications.

The ideal candidate will have a High School Diploma (GED) and proficiency in Microsoft Office Suite. Benefits include medical, dental, and vision insurance, a 401(K) plan with company match, and generous paid time off.

Qualifications

• Must have a High School Diploma or GED; an Associate's or Bachelor's degree is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Excellent verbal and written communication skills are required.
• Experience in the Commercial Real Estate industry is preferred but not mandatory.

Responsibilities

• Perform a variety of administrative tasks to support the Property Management team.
• Maintain tenant, vendor, and property files, including certificates of insurance.
• Prepare and distribute work orders; perform follow up and close-out.
• Coordinate with maintenance personnel to resolve property issues.
• Initiate rent collection calls and correspondence.

Skills

Communication skills

Organizational skills

Microsoft Office Suite proficiency

Time management abilities

Education

High School Diploma/GED; Associate or Bachelor’s degree preferred

Job description

Position:Property Services Administrator

Location: Charlotte, NC

Job Id:325

# of Openings:1

Responsibilities

• Perform a variety of administrative tasks to support the Property Management team, including but not limited to document preparation, filing and phone support.
• Maintain tenant, vendor, and property files, including certificates of insurance.
• Prepare and distribute work orders; perform follow up and close-out.
• Coordinate with maintenance personnel to resolve day-to-day property issues. Code invoices for manager approval.
• Prepare various documents including service agreements, tenant welcome letters/memos, and purchase orders.
• Assist with tenant communications and relations events.
• Initiate rent collection calls and correspondence.
• Manage conference room calendar/reservations.
• Assist with the management of parking and amenity access controls.
• Assist with property inspection forms and move in/out checklists.
• Other general administrative duties as assigned by manager.

Desired Qualifications

• High School Diploma/GED equivalent; Associates or Bachelors’ degree preferred.
• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook.
• Commercial Real Estate industry experience preferred, but not required.
• Excellent verbal and written communication skills.
• Strong organization and time management abilities.

Benefits

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(K) with Company match
• 20 Days Paid Time Off
• Stipend for Health and Wellness
• Dedicated work time for education and volunteering opportunities

Intelica CRE™ is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.