Property Operations & Vendor Relations Coordinator

AEP Kimco Realty Corporation & Subsidiaries; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Job summary

Kimco Realty is seeking a Property Coordinator in Phoenix to support the Property Manager with day-to-day portfolio operations. You will manage admin tasks, tenant relationships, and vendor coordination, ensuring timely bids, invoices, and inspections.

The role emphasizes a technology-forward mindset, with duties spanning budget prep, expense tracking, and cross-functional collaboration to keep properties performing at a high level.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience.
• Embraces a technology-forward mindset with strong curiosity for AI-driven solutions.

Responsibilities

• Assist and support the Property Manager with day-to-day management of the portfolio.
• Collect vendor bids and prepare contracts for repairs, maintenance, and capital projects.
• Review and code vendor invoices and job cost documents.
• Coordinate vendor work and annual inspections (fire, alarm, etc.).
• Vacancy cleanouts and vacancy profiles.
• Maintain Emergency Response Plans with current contacts.
• Assist in annual budget preparation.
• Coordinate travel and expense reports.
• Respond to cases in Kimco's Customer Service platform.
• Issue work orders to vendors and follow up on completion.
• Maintain best-in-class tenant communications.

Skills

Administrative experience

Tenant relations

Tech-savvy / AI mindset

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Job description

Kimco Realty is seeking a Property Coordinator in Phoenix to support the Property Manager with day-to-day portfolio operations. You will manage admin tasks, tenant relationships, and vendor coordination, ensuring timely bids, invoices, and inspections.

The role emphasizes a technology-forward mindset, with duties spanning budget prep, expense tracking, and cross-functional collaboration to keep properties performing at a high level.