Property Coordinator

AEP Kimco Realty Corporation & Subsidiaries; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Job summary

Kimco Realty is seeking a Property Coordinator in Phoenix to support the Property Manager with day-to-day portfolio operations. You will manage admin tasks, tenant relationships, and vendor coordination, ensuring timely bids, invoices, and inspections.

The role emphasizes a technology-forward mindset, with duties spanning budget prep, expense tracking, and cross-functional collaboration to keep properties performing at a high level.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience.
• Embraces a technology-forward mindset with strong curiosity for AI-driven solutions.

Responsibilities

• Assist and support the Property Manager with day-to-day management of the portfolio.
• Collect vendor bids and prepare contracts for repairs, maintenance, and capital projects.
• Review and code vendor invoices and job cost documents.
• Coordinate vendor work and annual inspections (fire, alarm, etc.).
• Vacancy cleanouts and vacancy profiles.
• Maintain Emergency Response Plans with current contacts.
• Assist in annual budget preparation.
• Coordinate travel and expense reports.
• Respond to cases in Kimco's Customer Service platform.
• Issue work orders to vendors and follow up on completion.
• Maintain best-in-class tenant communications.

Skills

Administrative experience

Tenant relations

Tech-savvy / AI mindset

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Job description

We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties.

Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following:

• collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• review and coding of all vendor invoices
• coding and processing of all Job Cost related documents
• re-class of expenses
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
• vacancy cleanouts and vacancy profiles
• assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all 'first responders', tenants, utilities, etc.
• assist Property Manager with the preparation of annual budgets
• coordination of travel and expense reports
• Daily review and response to cases logged in Kimco's Customer Service platform
• issue work orders to vendors and follow-up to ensure work orders have been completed
• maintain a Best-In-Class relationship with tenants via verbal and written communications

Requirements:

• Background in retail commercial real estate
• At least two years of experience in a fast-paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions

Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company's portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2026, the company owned interests in 561 U.S. shopping centers and mixed-use assets comprising 99 million square feet of gross leasable space.