Property Operations Coordinator: Vendor & Tenant Relations

AEP Kimco Realty Corporation & Subsidiaries; Jericho (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Kimco Realty seeks a Property Coordinator to support the Property Manager in daily portfolio administration, vendor coordination, invoice coding and budgeting. You will handle bids, contracts, utility accounts and calendarized inspections, ensuring timely service and accurate records.

The role emphasizes a technology-forward mindset, strong MS Office skills, and prior administrative experience in retail real estate. Salary ranges reflect NY market norms and company policies.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience and comfort with technology-driven approaches (AI).

Responsibilities

• Assist the Property Manager with day-to-day portfolio management.
• Coordinate vendor work, bids, contracts, and invoicing for repairs and capital projects.
• Review and code vendor invoices and Job Cost documents.
• Maintain emergency plans, site contact lists and annual budgets with the Property Manager.
• Manage travel and expense reporting; respond to Customer Service cases.
• Issue and track work orders to vendors and ensure completion.
• Maintain professional tenant communications and relationships.

Skills

Retail real estate

Fast-paced setting

MS Office proficiency

Administrative experience

Technology-forward mindset (AI)

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Kimco Realty seeks a Property Coordinator to support the Property Manager in daily portfolio administration, vendor coordination, invoice coding and budgeting. You will handle bids, contracts, utility accounts and calendarized inspections, ensuring timely service and accurate records.

The role emphasizes a technology-forward mindset, strong MS Office skills, and prior administrative experience in retail real estate. Salary ranges reflect NY market norms and company policies.