Property Coordinator

AEP Kimco Realty Corporation & Subsidiaries; Jericho (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Kimco Realty seeks a Property Coordinator to support the Property Manager in daily portfolio administration, vendor coordination, invoice coding and budgeting. You will handle bids, contracts, utility accounts and calendarized inspections, ensuring timely service and accurate records.

The role emphasizes a technology-forward mindset, strong MS Office skills, and prior administrative experience in retail real estate. Salary ranges reflect NY market norms and company policies.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience and comfort with technology-driven approaches (AI).

Responsibilities

• Assist the Property Manager with day-to-day portfolio management.
• Coordinate vendor work, bids, contracts, and invoicing for repairs and capital projects.
• Review and code vendor invoices and Job Cost documents.
• Maintain emergency plans, site contact lists and annual budgets with the Property Manager.
• Manage travel and expense reporting; respond to Customer Service cases.
• Issue and track work orders to vendors and ensure completion.
• Maintain professional tenant communications and relationships.

Skills

Retail real estate

Fast-paced setting

MS Office proficiency

Administrative experience

Technology-forward mindset (AI)

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

We are seeking a Property Coordinator to assist and support the Property Manager with the day‑to‑day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following:

• collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• review and coding of all vendor invoices
• coding and processing of all Job Cost related documents
• re‑class of expenses
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
• vacancy cleanouts and vacancy profiles
• assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.
• assist Property Manager with the preparation of annual budgets
• coordination of travel and expense reports
• Daily review and response to cases logged in Kimco’s Customer Service platform
• issue work orders to vendors and follow‑up to ensure work orders have been completed
• maintain a Best‑In‑Class relationship with tenants via verbal and written communications

Requirements

• Background in retail commercial real estate
• At least two years of experience in a fast‑paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology‑forward mindset with strong curiosity for merging tools, AI in particular, bringing forward‑looking perspective that inspires innovative solutions

The expected salary range for this position is between $55,000 and $65,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job‑related skills, internal peer equity, market and business considerations and other factors permitted by law.

Kimco Realty is an Equal Opportunity Employer – Veteran/Disability

Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high‑quality, open‑air, grocery‑anchored shopping centers and mixed‑use properties in the United States. The company’s portfolio is strategically concentrated in the first‑ring suburbs of the top major metropolitan markets, including high‑barrier‑to‑entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity‑based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value‑enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of June 30, 2026, the company owned interests in 564 U.S. shopping centers and mixed‑use assets comprising 100 million square feet of gross leasable space.