Property Operations Coordinator

Cushman & Wakefield; Bellevue (WA); On-site; USD 42,000 - 66,000; Full time

Job summary

Cushman & Wakefield in the United States is seeking an administrative support professional for a property management office in Bellevue, WA. The role involves diverse admin tasks, lease abstracts, and maintaining files and databases to support property operations.

You will coordinate bids, invoices, move-ins/outs, and service contracts, while ensuring timely processing and accurate reports. A high school diploma and at least 1 year in real estate/property management are expected.

Qualifications

• High school diploma/GED equivalent; Bachelor’s Degree preferred.
• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines.

Responsibilities

• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
• Coordinate office supplies in absence of a property administrator.
• Assist in lease administration activities, including abstracting leases and keeping our database current.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Obtain aging report for management and follow up on delinquencies, utilizing C&W or client-directed policies.
• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures.
• Coordinate tenant move ins and move outs, including furniture delivery and pick up.
• Oversee maintenance of work order and purchase order systems.
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
• Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager.
• Ensure Certificates of Insurance for tenants and vendors are up to date.
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office.
• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
• Participates in performance oversight of all service contractors who perform contract services.

Skills

Customer service focus

Communication proficiency

Initiative

Multi-tasking

Sense of urgency

Education

High school diploma/GED equivalent

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield in the United States is seeking an administrative support professional for a property management office in Bellevue, WA. The role involves diverse admin tasks, lease abstracts, and maintaining files and databases to support property operations.

You will coordinate bids, invoices, move-ins/outs, and service contracts, while ensuring timely processing and accurate reports. A high school diploma and at least 1 year in real estate/property management are expected.