Property Administrator - Entry Level - Kent, WA - 5 DAYS IN OFFICE

CBRE; Seattle (WA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading property management firm is seeking a Property Administrator in Seattle, WA. This role involves providing advanced administrative support to management, tenants, and vendors, including coordinating maintenance and ensuring compliance with company policies. Candidates should have a high school diploma or GED and at least 3-4 years of relevant experience. Strong proficiency in Microsoft Office and excellent organizational skills are required. This position demands effective communication and problem-solving abilities, contributing significantly to team performance.

Qualifications

• 3-4 years of job-related experience.
• Understanding of processes, procedures, systems, and concepts in property management.
• Ability to evaluate and communicate complex content clearly.

Responsibilities

• Assist management with various administrative tasks.
• Maintain files and verify compliance with company policies.
• Work with vendors to monitor maintenance items.

Skills

Customer service skills

Organizational skills

Communication skills

Advanced math skills

Problem-solving skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forwards original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.