Property Administrator – CRE Ops & Tenant Services

Cushman & Wakefield; Pasadena (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with a high level of professionalism in handling tenant requests and property issues in a fast-paced office environment.

The role covers administrative tasks, meeting coordination, lease administration support, contract preparation, invoicing, and maintaining office systems. Strong MS Office skills and confidentiality are essential; prior customer service experience is preferred.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Experience in customer service is preferred.
• Proficiency in Microsoft Office Suite and ability to interface with decision makers while maintaining confidentiality.

Responsibilities

• Provide full administrative support including phone handling, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings and events as requested.
• Assist in lease administration activities including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Assist Property Manager(s) in bidding processes and ensure compliance with Cushman & Wakefield policies.
• Prepare and code invoices for Property Manager’s approval.
• Maintain office supplies and ensure required items are available.
• Maintain contract and insurance information in contract administration software and track expirations.
• Track and file contracts and insurance certificates; maintain follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager.
• Maintain the property purchase order system and lease/contract files.
• Foster positive relationships with tenants and clients; track service calls as required.
• Assist with monthly/quarterly management reports and annual budget preparation.
• Process staff hours, tenant bill backs, expense reports, monthly meter readings and check requests for review.

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with a high level of professionalism in handling tenant requests and property issues in a fast-paced office environment.

The role covers administrative tasks, meeting coordination, lease administration support, contract preparation, invoicing, and maintaining office systems. Strong MS Office skills and confidentiality are essential; prior customer service experience is preferred.