Property Operations Coordinator

Lincoln Property Company; Baltimore (MD); On-site; USD 33,000 - 36,000; Full time

Job summary

Lincoln Property Company is seeking a Property Coordinator to support a team managing assets and tenant relationships. This in-office role emphasizes handling communications, work orders, invoicing, and monthly reporting to help maintain and increase asset value.

You will coordinate tenant moves, track maintenance, respond to tenant needs, and assist with emergencies and vendor coordination. A high school diploma is required, with a preference for a Bachelor's degree, and US work authorization.

Qualifications

• High School Diploma/GED or equivalent experience; up to 2 years of job-related experience required. Bachelor's Degree preferred.
• Intermediate skills with Microsoft Office Suite. Proficiency with AP and CMMS systems preferred.
• Intermediate math skills; ability to calculate real estate concepts such as percentages, prorations, discounts, and markups.
• Strong organizational skills with an inquisitive mentality.
• Communication skills sufficient to exchange straightforward information with tenants, vendors, and team members.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Support all administrative requirements of the building management office, including management of communications systems, work order system, filing systems, and production and distribution of tenant notices.
• Process and code invoices for payment using various company or client systems; collect utility invoices to ensure timely payment.
• Assist with preparation of accurate tenant billings and coordinate data collection for operating expense reconciliations.
• Coordinate preparation and delivery of timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Assist in coordinating and documenting tenant move-ins and move-outs; maintain vacant spaces in tour-ready condition.
• Respond to tenant needs and assist with coordinating vendor deliveries, property services, and procurement activities.
• Assist with preparation of emergency response plans, drills, and training.
• Contribute to team performance through suggestions to improve systems, processes, and procedures.
• Perform other duties and responsibilities as assigned.

Skills

Communication

Organization

Math

Education

High School Diploma/GED

Bachelor's Degree preferred

Tools

Microsoft Office Suite

AP systems

CMMS

Job description

Lincoln Property Company is seeking a Property Coordinator to support a team managing assets and tenant relationships. This in-office role emphasizes handling communications, work orders, invoicing, and monthly reporting to help maintain and increase asset value.

You will coordinate tenant moves, track maintenance, respond to tenant needs, and assist with emergencies and vendor coordination. A high school diploma is required, with a preference for a Bachelor's degree, and US work authorization.