Property Operations Admin Coordinator - Tenant Relations

Alliance Building Services; New York (NY); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

401K/403b Plan

Job summary

Alliance Building Services is seeking an Administrative Coordinator in New York City to support day-to-day property operations and tenant relations. This role serves as the primary contact for tenant requests and coordinates maintenance services, ensuring smooth building operations.

The position requires 1–3 years in related fields, strong communication, and proficiency in Microsoft Office. It involves billing, recordkeeping, COI reviews, and general office support with a standard weekday

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 1–3 years in customer service, administrative, or property management roles.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word & Excel).
• Experience with work orders, billing, and COI review is a plus.

Responsibilities

• Serve as primary contact for tenant service requests and vendor inquiries.
• Coordinate maintenance services and contractor scheduling.
• Maintain tenant records, emergency contacts, and building communications.
• Process billing for tenant work orders and assist with invoice management.
• Maintain COIs for vendors and support tenant engagement initiatives.
• Provide general administrative and office support as needed.

Skills

Customer service

Administrative

Property management

Microsoft Office

Communication

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Angus work order system

Billing

COI review

Job description

Alliance Building Services is seeking an Administrative Coordinator in New York City to support day-to-day property operations and tenant relations. This role serves as the primary contact for tenant requests and coordinates maintenance services, ensuring smooth building operations.

The position requires 1–3 years in related fields, strong communication, and proficiency in Microsoft Office. It involves billing, recordkeeping, COI reviews, and general office support with a standard weekday